DataMapper scans Outlook, OneDrive, SharePoint and drives and shows exactly where personal and sensitive data sits. So employees can easily clean up, and your organisation gets full visibility.
Mail · accounts.msg12 personal ID numbers
Excel · customers.xlsx47 payment cards
Word · record.docxHealth data · Art. 9
PDF · passport.pdfPassport number
Image · driving-licence.jpgDriving licence (OCR)Mail · payroll.msgBank account no.Excel · members.xlsxTrade union · Art. 9
DataMapper connects to your Microsoft 365 and scans continuously. No installation on each machine, no consultancy project, you can start scanning in under 5 minutes.
Choose the data sources DataMapper should scan, Outlook, OneDrive, SharePoint, file drives and more. It takes minutes with native connectors.
Outlook
OneDrive
SharePointDataMapper goes through documents, mails and images, including scanned ones via OCR and classifies precisely which personal and business-critical data sits where.
Each employee sees their own findings with the sensitive text strings highlighted and chooses with one click: delete, move or keep. No GDPR knowledge required.
Before you clean up, you get the full picture. The scan gathers all findings in one decision-ready GDPR Risk Assessment, not a raw file list, but a document for management, the DPO and the authorities alike. It is the starting point that makes the rest of the clean-up targeted.
Outlook25,016OneDrive1,306SharePoint17“The overall risk score for Acme A/S is 63/100 (grade C)… The most material findings relate to email and personally identifiable identifiers. The exposure is concentrated with a few employees…”
Ready for management, the DPO & the Danish Data Protection AgencyNo long GDPR courses. Each employee gets a simple list of their own findings, with the sensitive information highlighted in the document and cleans up with one click.
“Our employees log in a couple of times a month and make a decision on their own findings, clean up or document. It has become a simple routine.”
Peter JørgensenFinance & IT manager, Apotekernes
Administrator DashboardLiveAs an administrator or DPO you see the risk across departments and individuals, in one place. You always know where you stand, and you can document the progress over time.
“An indispensable partner in applying our data protection policies systematically across all our markets and modernising the handling of unstructured data across the group.”
Every single file ends up in one of three groups. The difference tells you where to start the clean-up, and what cannot wait.
A national ID number cannot be misread. It points to one specific person and can be used immediately if it ends up in the wrong place. That is why it weighs heaviest.
Special categories under Article 9. They rarely appear as a number, but as a sentence somebody wrote in an email.
The file has been reviewed and set aside, so you do not spend time on it.
A keyword search finds too much and too little at the same time. DataMapper reads the sentence and works out what it is actually about.
ID no.: 010190-1234
See you at Hospital Road 4, 2nd floor
Lars is on sick leave with depression and is back on 1 March
Data does not stand still. DataMapper scans your environment continuously, so new sensitive files are caught as soon as they appear. You do not get a snapshot that is out of date tomorrow, but a picture that always reflects reality.
Experts, managers and users on DataMapper
“In my professional judgement, DataMapper is an excellent tool that can be a great help to a company in getting its data cleaned up.”
Søren Munk HansenLawyer, Highbridge“DataMapper is particularly useful for limiting exposure in a data breach and maintaining high standards of data protection, it automates an otherwise time-consuming process.”
Priya PatelCEO, Candor Group“I am surprised at how easy DataMapper is to work with. The files I suspected contained sensitive information were found and more besides!”
Kim StormOwner, IDM365“The solution is simple and affordable. DataMapper is easy to understand and use for everyone and that makes a big difference day to day.”
Dennis MalmgrenHead of IT, SOFACOMPANY“DataMapper has made it markedly easier to create an overview of our GDPR-related documents and structure our clean-up work.”
Frederik Astrup KjærIT project manager, Udviklingsbasen“We needed a tool for our GDPR requirements, data was spread across mail systems and drives. DataMapper made the clean-up manageable.”
Inga NielsenQHSE Manager, Lynddahl A/S“We use DataMapper to quickly get an overview of where sensitive files sit. The visual and structured overview is what we value most.”
Christian NielsenManaging director, Ekkenberg-Larsen“Our employees log in a couple of times a month and review their status. If there are mails with sensitive content, they make a decision, clean up or document.”
Peter JørgensenFinance & IT manager, Apotekernes“Through our partnership with Safe Online we offer DataMapper to our customers to support GDPR and secure IT solutions.”
Thomas LarsenCTO, Datacompagniet
Our Customer Success team helps your Microsoft administrator with the setup, which takes about 30 minutes. Your employees are not involved, everything runs through native connectors in Microsoft 365.
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