Tech, Software & IT

An industry full of sensitive data

Tech, software and IT companies must be particularly transparent about how they use and protect sensitive data. We know all about that at Safe Online. As a modern company, you already have secure IT systems. But do you experience when you communicate by email with leads, customers, employees and consultants that sensitive data continues to find its way into unprotected folders and systems?

tech, software & IT

Here are your sensitive data

Having worked with a number of companies within technology, software and IT, we know that the sensitive data you hold is typically:

  • Emails, names, and other contact information (PII)
  • User account info and passwords
  • Payment and bank information
  • Contracts and agreements
  • Trade secrets and intellectual property
  • Anything other personal information you get access to when providing services

In addition, many technology, software and IT companies have a flexible workplace that involves a lot of working from home. This makes it even more difficult to keep track of how all employees process sensitive data. Do you know where all your data is? Can you find it quickly when you need it? Can you prove that you protect it?

How we can help you

Our data discovery tool, DataMapper, uses artificial intelligence to find documents, emails and images with sensitive content across your data systems. You will have the opportunity to finally clean up data containing sensitive information and comply with privacy regulations. Cleaning up will be more accurate and much faster than if you had to clean up manually.

Find user and account information, etc.
Find IP papers and other valuable documents
Keep track of your contracts and payment information
Delete data you no longer need
Find and forward receipts to third parties
Keep a record of personal data as per GDPR Article 30.

Use case

A SaaS company with 35 employees wanted to create an inventory of the personal data they stored in order to comply with the GDPR. There was no control over when the employees used the company’s secure IT systems and when they used their own, insecure systems. They were aware that the company’s email client was a problem, because data was unprotected here. The company knew that finding all the sensitive data manually would take countless hours. This is time that would be better spent developing and improving their software. They decided to get DataMapper and within minutes they got:

A list of all sensitive data
An overview of the data’s age, type and location
A quick way to delete sensitive data
An option to control access to the sensitive data
One dashboard to monitor all sensitive data

Results and savings for the company

1.176.000

Risk documents, emails and images found in the company’s storage.

47.040

Risk documents, emails and images found in the company’s storage.

770

Hours of work saved per year for the company.

Tech software and IT

DataMapper is part of PrivacyHub

We want GDPR compliance to be as easy as possible so you can focus on running your business. That's why we created PrivacyHub, to simplify 3 of your most important tasks.

  1. Tracking and monitoring sensitive data
  2. Responding to data access requests (DSARS)
  3. Sharing and requesting data safely by email

Get the whole platform now to become compliant from the moment you collect personal data to the time you delete it (or return it to its owner). Or, start with one solution to tackle your most pressing compliance task first and go from there.

Do you need a safe way to share and request personal data? ShareSimple can help.