The road to compliance
Companies within the Transport and Logistics industry collect sensitive data from both customers, drivers, consultants and suppliers. This information has a tendency to accumulate in folders and systems where it is unprotected. In order to comply with the privacy regulations and process sensitive data properly, it is necessary to have control over this information.
Here are your sensitive data
Having worked with a number of transport and logistics companies, we know that the sensitive data you have is typically:
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Employee data – national ID numbers, driving licences, certificates and contact details
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Customer data – contact details, addresses, order history and payment information
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Supplier and partner data – agreements, contracts and correspondence
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Administrative documents – invoices, freight documents and damage reports
You may already have IT systems in place to process sensitive data. But are you sure that your systems are up-to-date when it comes to handling sensitive data? We also experience that many transport and logistics companies have problems with sensitive data continuing to enter outside the secure systems. The processing errors that are typically committed within your industry are that you send and receive sensitive data unencrypted, you do not delete sensitive data that is no longer relevant to have, and you forget to obtain consent to store sensitive data.
How to take control of your sensitive data
DataMapper is an IT tool that uses artificial intelligence to identify documents, emails, and images containing sensitive terms. It gives you the opportunity to finally clean up files with personal data and other sensitive information so you can comply with privacy regulations such as the UK GDPR. The cleanup becomes more accurate and significantly faster than if you had to do it manually.
Find all files containing sensitive information
Approve, move, or delete files directly in DataMapper
GDPR documentation for the data audits, board of directors, etc.
Option to automate the cleanup
Use case
An unnamed trucking company with 20 employees wanted to clean up their sensitive data and become compliant. They knew they were storing significant amounts of sensitive data, but they didn’t know where to start. The company wanted to find and delete data that was too old, correct any errors in their data management and carry out a privacy risk assessment. They decided to get DataMapper and within minutes they got:
A list of all sensitive data
An overview of the data’s age, type and location
A quick way to delete sensitive data
An option to control access to the sensitive data
One dashboard to monitor all sensitive data
Results and savings for the company
672.000
Risk documents, emails and images found in the company’s storage.
26.880
Risk documents, emails and images found in the company’s storage.
440
Hours of work saved per year for the company.
