Digital protection for your clients
Consultants and law firms collect many different types of sensitive information. Often you already have secure IT systems to handle this data. Unfortunately, we see that sensitive data often continues to land in unprotected folders and systems. This typically happens trough your contact with clients, companies and business partners via email.
Here are your sensitive data
Having worked with a number of consultants and law firms, we know that the sensitive data you hold is typically:
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Employee information – names, addresses, photos, salaries, etc.
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IP documents – trade secrets and intellectual property
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Collaboration – contracts and partnership agreements containing personal references
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Client information – contact details, financial data, confidential correspondence, etc.
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Evidence material – documents containing personal references
Part of your sensitive data is of course in secured IT systems. But you probably also get a lot of mail and the like. Do you know where all your sensitive data is? The processing errors with sensitive data that often happen within your industry are that you are not aware of where the sensitive data is, you have it in unprotected systems, and you forget to get consent to store sensitive data.
How to take control of your sensitive data
DataMapper is an IT tool that uses artificial intelligence to identify documents, emails, and images containing sensitive terms. It gives you the opportunity to finally clean up files with personal data and other sensitive information so you can comply with privacy regulations such as the UK GDPR. The cleanup becomes more accurate and significantly faster than if you had to do it manually.
Find all files containing sensitive information
Approve, move, or delete files directly in DataMapper
GDPR documentation for the data audits, board of directors, etc.
Option to automate the cleanup
Use case
A law firm with 10 employees wanted to make an inventory of the personal data they stored in order to comply with the GDPR. On a daily basis, they used email to communicate with clients. They were aware that they had a lot of sensitive information in their email system – bypassing their secure IT systems. The firm knew it would take countless hours to clean up sensitive data manually – time that would be better spent on their customers. They decided to get DataMapper and within minutes they got:
A list of all sensitive data
An overview of the data’s age, type and location
A quick way to delete sensitive data
An option to control access to the sensitive data
One dashboard to monitor all sensitive data
Results and savings for the firm
336.000
Risk documents, emails and images found in the firm’s storage.
13.440
Risk documents, emails and images found in the firm’s storage.
220
Hours of work saved per year by the firm.
