Digital protection for your clients
Consultants and law firms collect many different types of sensitive information. Often you already have secure IT systems to handle this data. Unfortunately, we see that sensitive data often continues to land in unprotected folders and systems. This typically happens trough your contact with clients, companies and business partners via email. To avoid this, it requires great data discipline from each individual employee – something that few have. This makes it difficult to comply with data privacy regulations.
Here are your sensitive data
Having worked with a number of consultants and law firms, we know that the sensitive data you hold is typically:
- Trade Secrets and Intellectual Property
- Contracts and agreements
- Claims, pleadings and other legal applications
- Contact information and personal identification information for your clients
- Financial information about your clients
- Messages and communications protected by attorney-client privilege
- Documents and other materials used as evidence in legal proceedings
Part of your sensitive data is of course in secured IT systems. But you probably also get a lot of mail and the like. Do you know where all your sensitive data is? The processing errors with sensitive data that often happen within your industry are that you are not aware of where the sensitive data is, you have it in unprotected systems, and you forget to get consent to store sensitive data.
How we can help you
Our data discovery tool, DataMapper, uses artificial intelligence to find documents, emails and images with sensitive content across your data systems. You will have the opportunity to finally clean up data containing sensitive information and comply with privacy regulations. Cleaning up will be more accurate and much faster than if you had to clean up manually.
Find sensitive information
Keep track of trade secret files
Delete files you shouldn’t have
Keep a record of personal data as per GDPR Article 30.
Use case
A law firm with 10 employees wanted to make an inventory of the personal data they stored in order to comply with the GDPR. On a daily basis, they used email to communicate with clients. They were aware that they had a lot of sensitive information in their email system – bypassing their secure IT systems. The firm knew it would take countless hours to clean up sensitive data manually – time that would be better spent on their customers. They decided to get DataMapper and within minutes they got:
A list of all sensitive data
An overview of the data’s age, type and location
A quick way to delete sensitive data
An option to control access to the sensitive data
One dashboard to monitor all sensitive data
Results and savings for the firm
336.000
Risk documents, emails and images found in the firm’s storage.
13.440
Risk documents, emails and images found in the firm’s storage.
220
Hours of work saved per year by the firm.
DataMapper is part of PrivacyHub
We want GDPR compliance to be as easy as possible so you can focus on running your business. That's why we created PrivacyHub, to simplify 3 of your most important tasks.
- Tracking and monitoring sensitive data
- Responding to data access requests (DSARS)
- Sharing and requesting data safely by email
Get the whole platform now to become compliant from the moment you collect personal data to the time you delete it (or return it to its owner). Or, start with one solution to tackle your most pressing compliance task first and go from there.
