Digital security as a foundation
For a construction company, compliance with the privacy regulations may not be your highest priority. Nevertheless, you typically collect large amounts of sensitive data about your employees. In addition, you may be required to have contracts in place for construction that may run over several years. It can be a challenge to keep track of all this sensitive data while running a construction business. Often, companies within Construction have neither the processes nor up-to-date IT systems to protect sensitive information as required by privacy regulations.
Here are your sensitive data
You often have sensitive information about your employees, partners and subcontractors. Having worked with a number of construction companies, we know that the sensitive data you have are typically:
- Contact information and photo IDs
- Trade union memberships
- Work experience and education history
- Salary and compensation
- Insurance and benefits info
- Criminal records
- Health and vaccine status
- Training, certificate and performance data
- Performance evaluations
- Contracts with customers and suppliers
You may not consider handling sensitive data an important part of your work, but statistically speaking, you have a lot of sensitive information. Even if you already have IT systems in place, we see that sensitive data often continues to find its way in outside of the secure systems. And perhaps your IT systems are not updated in relation to privacy regulations? The mistakes that are often made in your industry when processing sensitive data are that you have data stored unprotected in outdated systems, you get the sensitive data sent unencrypted via email, and you don’t make sure to get it deleted again.
How we can help you
Our data discovery tool, DataMapper, uses artificial intelligence to find documents, emails and images with sensitive content across your data systems. You will have the opportunity to finally clean up data containing sensitive information and comply with privacy regulations. Cleaning up will be more accurate and much faster than if you had to clean up manually.
Find employees’ sensitive HR data
Keep track of the sensitive information you have collected by email
Find and forward client invoices to a third party.
Keep a record of personal data as per GDPR Article 30.
Use case for Lynddahl A/S
Lynddahl A/S faced the challenge of managing large amounts of data stored across email systems, local drives, and network drives. Their approach to handling sensitive data made it difficult to comply with GDPR. After learning about DataMapper, Lynddahl A/S decided to implement the tool as it offered a cost-effective solution. In a short time, DataMapper helped them to:
Scan emails, network drives, and local drives for irrelevant data
Delete unnecessary emails and documents directly
Raise greater awareness of GDPR across the company
Inga from Lynddahl tells their story
Inga Nielsen
QHSE Manager at Lynddahl A/S
A user-friendly and cost-effective solution
At Lynddahl A/S, we needed a tool to handle our GDPR requirements. We discovered that emails and data were stored across email systems, local drives, and network drives, making cleanup a significant challenge. After exploring various options, we chose DataMapper, which impressed us with its combination of affordability and user-friendliness.
A tool that makes a difference
DataMapper helped us scan and delete irrelevant emails directly, while also providing a clearer overview of our data. The functionality for scanning emails and data was particularly valuable, as it made it easy to identify and manage relevant information.
Increased GDPR awareness
DataMapper has raised greater awareness of GDPR across our organisation. The tool enables us to maintain a focus on compliance and ensures effective handling of personal data. While there is still room for improvement, we are collaborating with Safe Online to further develop the tool.
“DataMapper helped us scan and delete irrelevant emails directly, while also providing a clearer overview of our data”
Our experience
We appreciate DataMapper for its functionality and affordability. We highly recommend the tool to other companies looking to efficiently manage their GDPR data in a simple and effective way.
Results and savings for Lynddahl A/S
672.000
Risk documents, emails and images found in the company’s storage.
26.880
Risk documents, emails and images found in the company’s storage.
440
Hours of work saved per year for the company.
DataMapper is part of PrivacyHub
We want GDPR compliance to be as easy as possible so you can focus on running your business. That's why we created PrivacyHub, to simplify 3 of your most important tasks.
- Tracking and monitoring sensitive data
- Responding to data access requests (DSARS)
- Sharing and requesting data safely by email
Get the whole platform now to become compliant from the moment you collect personal data to the time you delete it (or return it to its owner). Or, start with one solution to tackle your most pressing compliance task first and go from there.
