Get control of your digital assets
For financial and insurance companies, digital trust is a fundamental. You already have secure IT systems to handle the sensitive data you receive. But often sensitive data continues to end up in unprotected places. This typically happens via your contact with customers, partners and employees on e-mail, for example. To avoid this, it requires great data discipline from each individual employee. Something only few have. This makes it a challenge to comply with privacy regulations.
Here are your sensitive data
Having worked with a number of financial and insurance companies, we know that the sensitive data you hold is typically:
- Names, addresses, contact details, and investment objectives.
- Bank and investment account numbers, credit card details.
- Social Security numbers, tax identification numbers, and tax returns.
- Securities purchased, amounts invested, and transaction histories.
- Communications such as emails, messages, and phone records.
- Salary information, health data, mortgage and loan contracts.
Are you absolutely sure that the employees have secure data handling when handling sensitive information? And can you demonstrate that you protect sensitive information if asked to do so by a customer or the authorities? Mistrust as a result of insecure data processing can have particularly large consequences for companies within the financial world. The mistakes that are often made in the finance and insurance industry when processing sensitive data are that you don’t know where the data is, you get it sent unencrypted via email, and you forget to get it deleted.
How we can help you
Our data discovery tool, DataMapper, uses artificial intelligence to find files, emails and images with sensitive content across your data systems. You will have the opportunity to finally clean up data containing sensitive information and comply with privacy regulations. Cleaning up will be more accurate and much faster than if you had to clean up manually.
Quickly find specific finance and insurance files
Find and delete bank and payment info of customers you no longer need.
Find valuable assets for your office
Keep a record of personal data as per GDPR Article 30.
Use case
A small investment broker with 18 employees wanted to find the sensitive data they were storing, so they can start complying with data privacy regulations. The company knew they had to protect customers’ financial data, but they had no overview of how much data they actually had or where they had stored it. They received a lot of sensitive information by email – bypassing the company’s secure IT systems. The company decided to get DataMapper and within minutes they got:
A list of all customer data with sensitive information
An overview of the age, type and location of data
A quick way to delete old data
Option to control access to data
One dashboard to monitor all sensitive data
Results and savings for the company
12.276
Risk documents found in company storage.
198
Man-hours saved per year for the company.
€5360
Cost savings per year with DataMapper.
DataMapper is part of PrivacyHub
We want GDPR compliance to be as easy as possible so you can focus on running your business. That's why we created PrivacyHub, to simplify 3 of your most important tasks.
- Tracking and monitoring sensitive data
- Responding to data access requests (DSARS)
- Sharing and requesting data safely by email
Get the whole platform now to become compliant from the moment you collect personal data to the time you delete it (or return it to its owner). Or, start with one solution to tackle your most pressing compliance task first and go from there.
Do you need a safe way to share and request personal data? ShareSimple can help.
