Improve your digital trust capital
For financial and insurance companies, trust is fundamental. Therefore, you have secure IT systems to handle the sensitive data you receive. But for many companies, sensitive data continues to end up in unprotected inboxes, local folders and shared drives. This typically happens in your contact with customers, partners and employees via e-mail. This makes it a challenge for you to comply with privacy regulations.
Here are your sensitive data
Having worked with a number of financial and insurance companies, we know that the sensitive data you hold is typically:
- Names, addresses and contact details
- Account numbers, credit card information
- Social Security numbers, tax identification numbers, and tax returns
- Securities purchased, amounts invested, and transaction histories
- Salary information, health data, mortgage and loan contracts
Are you absolutely sure that your employees have secure practices when handling sensitive information? And can you demonstrate that you always protect sensitive information if asked by customers or authorities? Within the financial world in particular, the mistrust that results from insecure data processing can have extra large consequences. The mistakes that are often made in the financial world when processing sensitive data are that you do not know where the data is, you get it sent unencrypted by mail, and you forget to have the data deleted.
How we can help you
Our data discovery tool, DataMapper, uses artificial intelligence to find documents, emails and images with sensitive content across your data systems. You will have the opportunity to finally clean up data containing sensitive information and comply with privacy regulations. Cleaning up will be more accurate and much faster than if you had to clean up manually.
Quickly find specific finance and insurance files
Find and delete bank and payment info of customers you no longer need.
Find valuable assets for your office
Keep a record of personal data as per GDPR Article 30.
Use case for Storstrøm Forsikring
Storstrøm Forsikring, which handles a large amount of sensitive information such as CPR numbers and other personal data, faced challenges in meeting GDPR requirements. Much of this data was stored in employees’ personal email inboxes and OneDrive accounts without a secure way to track or manage it. The company decided to implement the solution for 40 of their employees. Staff were able to quickly scan their Outlook inboxes and OneDrive accounts to identify sensitive information. This provided them with:
A complete overview of all sensitive data
A clear picture of the data’s age, type, and location
The ability to delete sensitive data easily and quickly
A unified dashboard to monitor sensitive data
Storstrøm Forsikring is already seeing improvements in their data management, and DataMapper has made it easier to maintain GDPR compliance. DataMapper has given them control over their data and reduced the risk of GDPR breaches.
Casper from Storstrøm Forsikring tells their story
Casper Nielsen
IT Supporter & Facility Manager at Storstrøm Forsikring
A challenge with emails
At Storstrøm Forsikring, we quickly realised we had a challenge on our hands. Our employees had numerous emails containing CPR numbers and other sensitive data stored in their personal Outlook inboxes and OneDrive accounts. We lacked a reliable way to ensure that this information was being properly handled and protected.
Finding the right solution
After assessing our needs, we knew we needed a tool that could scan our email systems and cloud storage for sensitive personal data and help us manage it securely. We looked at several options and ultimately chose DataMapper. It had exactly the features we needed: the ability to scan our Outlook inboxes and OneDrive for GDPR-sensitive data, give us an overview of where our data was, and make it easy to either delete or relocate sensitive information.
Effective scanning and data management
Our employees started using DataMapper to regularly scan their personal inboxes and drives. One of the standout features for us was how clearly it presented the results of each scan. This made it simple to take immediate action, whether that meant deleting sensitive data or moving it to a more secure location.
An ongoing process
We’re still in the process of fully integrating DataMapper into our daily workflows, but even now, we’re seeing a significant improvement in how we manage our data. It’s allowed us to be more proactive about GDPR compliance and ensures that we’re meeting regulatory requirements.
“DataMapper is easy to use, and over the past few years, it has become a great, innovative, and effective tool.”
A positive collaboration
Our collaboration with Safe Online has been smooth from the start. They provided excellent support, especially during our domain name change. We also appreciate that they’re open to our feedback, and we’re looking forward to continuing the partnership.
Results and savings for Storstrøm Forsikring
1.344.000
Risk documents, emails and images found in the company’s storage.
94.080
Risk documents, emails and images found in the company’s storage.
880
Hours of work saved per year for the company.
DataMapper is part of PrivacyHub
We want GDPR compliance to be as easy as possible so you can focus on running your business. That's why we created PrivacyHub, to simplify 3 of your most important tasks.
- Tracking and monitoring sensitive data
- Responding to data access requests (DSARS)
- Sharing and requesting data safely by email
Get the whole platform now to become compliant from the moment you collect personal data to the time you delete it (or return it to its owner). Or, start with one solution to tackle your most pressing compliance task first and go from there.
