Improve your digital trust capital
For financial and insurance companies, trust is fundamental. Therefore, you have secure IT systems to handle the sensitive data you receive. But for many companies, sensitive data continues to end up in unprotected inboxes, local folders and shared drives. This typically happens in your contact with customers, partners and employees via e-mail.
Here are your sensitive data
Having worked with a number of financial and insurance companies, we know that the sensitive data you hold is typically:
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Personal data – names, addresses, contact details and national ID numbers
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Account information – account numbers, credit card details and transaction data
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Financial information – salary, loans, tax details and investments
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Health information – medical data related to, for example, insurance cases
Are you absolutely sure that your employees have secure practices when handling sensitive information? And can you demonstrate that you always protect sensitive information if asked by customers or authorities? Within the financial world in particular, the mistrust that results from insecure data processing can have extra large consequences. The mistakes that are often made in the financial world when processing sensitive data are that you do not know where the data is, you get it sent unencrypted by mail, and you forget to have the data deleted.
How to take control of your sensitive data
DataMapper is an IT tool that uses artificial intelligence to identify documents, emails, and images containing sensitive terms. It gives you the opportunity to finally clean up files with personal data and other sensitive information so you can comply with privacy regulations such as the UK GDPR. The cleanup becomes more accurate and significantly faster than if you had to do it manually.
Find all files containing sensitive information
Approve, move, or delete files directly in DataMapper
GDPR documentation for the data audits, board of directors, etc.
Option to automate the cleanup
Use case for Storstrøm Forsikring
Storstrøm Forsikring, which handles a large amount of sensitive information such as CPR numbers and other personal data, faced challenges in meeting GDPR requirements. Much of this data was stored in employees’ personal email inboxes and OneDrive accounts without a secure way to track or manage it. The company decided to implement the solution DataMapper for 40 of their employees. Staff were able to quickly scan their Outlook inboxes and OneDrive accounts to identify sensitive information. This provided them with:
A complete overview of all sensitive data
A clear picture of the data’s age, type, and location
The ability to delete sensitive data easily and quickly
A unified dashboard to monitor sensitive data
Casper from Storstrøm Forsikring tells their story
Casper Nielsen
IT Supporter & Facility Manager at Storstrøm Forsikring
A challenge with emails
At Storstrøm Forsikring, we quickly realised we had a challenge on our hands. Our employees had numerous emails containing CPR numbers and other sensitive data stored in their personal Outlook inboxes and OneDrive accounts. We lacked a reliable way to ensure that this information was being properly handled and protected.
Finding the right solution
After assessing our needs, we knew we needed a tool that could scan our email systems and cloud storage for sensitive personal data and help us manage it securely. We looked at several options and ultimately chose DataMapper. It had exactly the features we needed: the ability to scan our Outlook inboxes and OneDrive for GDPR-sensitive data, give us an overview of where our data was, and make it easy to either delete or relocate sensitive information.
Effective scanning and data management
Our employees started using DataMapper to regularly scan their personal inboxes and drives. One of the standout features for us was how clearly it presented the results of each scan. This made it simple to take immediate action, whether that meant deleting sensitive data or moving it to a more secure location.
An ongoing process
We’re still in the process of fully integrating DataMapper into our daily workflows, but even now, we’re seeing a significant improvement in how we manage our data. It’s allowed us to be more proactive about GDPR compliance and ensures that we’re meeting regulatory requirements.
“DataMapper is easy to use, and over the past few years, it has become a great, innovative, and effective tool.”
A positive collaboration
Our collaboration with Safe Online has been smooth from the start. They provided excellent support, especially during our domain name change. We also appreciate that they’re open to our feedback, and we’re looking forward to continuing the partnership.
Results and savings for Storstrøm Forsikring
1.344.000
Risk documents, emails and images found in the company’s storage.
94.080
Risk documents, emails and images found in the company’s storage.
880
Hours of work saved per year for the company.
