Privacy management in a production environment
For a company in the manufacturing industry, GDPR compliance is easy to overlook. However, you often have large amounts of sensitive data about your employees, whether they are full-time, part-time, or project-based. Managing this sensitive data while running a manufacturing business can be challenging.
Got track of your employee CVs, contracts and payslips?
In an industrial company like yours, sensitive information is typically stored about your employees, partners, and subcontractors. Based on our experience with various companies in the industry, we know that the sensitive data you typically have includes:
- Contact information and photo identification
- Union memberships
- Work experience and education history
- Salary and compensation details
- Insurance and benefit information
- Criminal records
- Health and vaccination information
- Training, certification, and performance data
- Contracts with customers and suppliers
Handling sensitive data requires ongoing attention. In the industrial sector, we often see data being stored in outdated systems without proper protection, received unencrypted via email, and not deleted when no longer needed. Many companies also lack visibility into where sensitive information is actually located.
How to take control of your sensitive data
DataMapper is an IT tool that uses artificial intelligence to identify documents, emails, and images containing sensitive terms. It gives you the opportunity to finally clean up files with personal data and other sensitive information so you can comply with privacy regulations such as the UK GDPR. The cleanup becomes more accurate and significantly faster than if you had to do it manually.
Find all files containing sensitive information
Approve, move, or delete files directly in DataMapper
GDPR documentation for the data audits, board of directors, etc.
Option to automate the cleanup
Use case for Lynddahl A/S
Lynddahl A/S faced the challenge of managing large amounts of data stored across email systems, local drives, and network drives. Their approach to handling sensitive data made it difficult to comply with GDPR. After learning about DataMapper, Lynddahl A/S decided to implement the tool as it offered a cost-effective solution. In a short time, DataMapper helped them to:
Scan emails, network drives, and local drives for irrelevant data
Delete unnecessary emails and documents directly
Raise greater awareness of GDPR across the company
Inga from Lynddahl tells their story
Inga Nielsen
QHSE Manager at Lynddahl A/S
A user-friendly and cost-effective solution
At Lynddahl A/S, we needed a tool to handle our GDPR requirements. We discovered that emails and data were stored across email systems, local drives, and network drives, making cleanup a significant challenge. After exploring various options, we chose DataMapper, which impressed us with its combination of affordability and user-friendliness.
A tool that makes a difference
DataMapper helped us scan and delete irrelevant emails directly, while also providing a clearer overview of our data. The functionality for scanning emails and data was particularly valuable, as it made it easy to identify and manage relevant information.
Increased GDPR awareness
DataMapper has raised greater awareness of GDPR across our organisation. The tool enables us to maintain a focus on compliance and ensures effective handling of personal data. While there is still room for improvement, we are collaborating with Safe Online to further develop the tool.
“DataMapper helped us scan and delete irrelevant emails directly, while also providing a clearer overview of our data”
Our experience
We appreciate DataMapper for its functionality and affordability. We highly recommend the tool to other companies looking to efficiently manage their GDPR data in a simple and effective way.
Results and savings for Lynddahl A/S
672.000
Risk documents, emails and images found in the company’s storage.
26.880
Risk documents, emails and images found in the company’s storage.
440
Hours of work saved per year for the company.
