Show social responsibility through digital responsibility
Social and NGO organisations typically store a lot of sensitive information in their IT systems. Privacy regulations requires that you keep track of your sensitive data. This can be an almost uncontrollable task if your employees have difficulties in demonstrating responsibly data management.
Personal data you have to care for
Having worked with a number of companies in the social, environmental and NGO sectors, we know that the sensitive data you have is typically:
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Personal data – on employees, members, and clients
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Health information – diagnoses and insurance details
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Financial data – account numbers, reference numbers, and salary details
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Contracts – partnership agreements, consultant documentation, etc.
You may already have secure IT systems. But are you sure that you do not have sensitive information in other systems such as e-mail? Do you have control over where you store all this data? The processing errors with sensitive data that are most often committed within your industry are that you receive sensitive data sent unencrypted, you do not delete outdated sensitive data, and you allow an unnecessarily large number of people to have access to sensitive data.
How to take control of your sensitive data
DataMapper is an IT tool that uses artificial intelligence to identify documents, emails, and images containing sensitive terms. It gives you the opportunity to finally clean up files with personal data and other sensitive information so you can comply with privacy regulations such as the UK GDPR. The cleanup becomes more accurate and significantly faster than if you had to do it manually.
Find all files containing sensitive information
Approve, move, or delete files directly in DataMapper
GDPR documentation for the data audits, board of directors, etc.
Option to automate the cleanup
Use case from Ekkenberg-Larsen Botilbud ApS
Ekkenberg-Larsen Botilbud faced an increasing need to gain better insight into the location of sensitive data and to meet the requirements of the GDPR. Their aim was to understand where sensitive information was stored within the organisation’s systems – and to act proactively based on that knowledge. They chose to implement DataMapper as an accessible and user-friendly solution. With DataMapper, they were quickly able to:
Gain a structured overview of where sensitive files are located
Increase internal awareness around data handling and deletion
Take proactive steps to determine when data should be deleted
Ensure that sensitive information is handled responsibly
Christian from Ekkenberg-Larsen Boligtilbud tells their story
Christian Nielsen
Managing Director at Ekkenberg-Larsen Botilbud ApS
LinkedIn
A crucial overview of data
At Ekkenberg KBH, we generally became more aware of the need to keep track of our data in relation to GDPR. We wanted better visibility into where sensitive information was stored – and here, DataMapper provided an immediately accessible and easy solution.
Simple app usage and clear data insight
We use DataMapper to quickly and easily gain an overview of where sensitive files are located. The visual and structured overview of data is precisely one of the features we value most in our day-to-day operations.
Raising awareness and creating structure
DataMapper has helped raise awareness about how we handle and store data. It gives us a stronger foundation for taking proactive action – for instance, by assessing when data should be deleted.
“We use DataMapper to quickly and easily gain an overview of where sensitive files are located”
A tool we’re happy to recommend
We would definitely recommend DataMapper to others. It is a tool that not only provides clarity but also helps create structure – and the collaboration with Safe Online has been excellent throughout.
Results and savings for organisation
336.000
Risk documents, emails and images found.
23.520
Risk documents, emails and images found.
220
Hours of work saved per year.
