Show social responsibility through digital responsibility
Social and NGO organizations typically store a lot of sensitive information in their IT systems. Privacy regulations requires that you keep track of your sensitive data. This can be an almost uncontrollable task if your employees have difficulties in demonstrating responsibly data management. The result is that much of the sensitive data you have been entrusted with ends up in unsecure folders or data systems.
Personal data you have to care for
Having worked with a number of companies in the social, environmental and NGO sectors, we know that the sensitive data you have is typically:
- Contact information, dates of birth, photo IDs and more
- Health and insurance information, medication schedules, etc.
- Financial/income data, tenancy agreements, rent payments
- Police records and records of accidents/incidents
- Staff contact details, job roles, and performance reviews
You may already have secure IT systems. But are you sure that you do not have sensitive information in other systems such as e-mail? Do you have control over where you store all this data? The processing errors with sensitive data that are most often committed within your industry are that you receive sensitive data sent unencrypted, you do not delete outdated sensitive data, and you allow an unnecessarily large number of people to have access to sensitive data.
How we can help you
Our data discovery tool, DataMapper, uses artificial intelligence to find documents, emails and images with sensitive content across your data systems. You will have the opportunity to finally clean up data containing sensitive information and comply with privacy regulations. Cleaning up will be more accurate and much faster than if you had to clean up manually.
Find employees’ sensitive HR data
Keep track of the sensitive information you have collected by email
Locate the company’s securities
Keep a record of personal data as per GDPR Article 30.
Use case from Ekkenberg-Larsen Botilbud ApS
Ekkenberg-Larsen Botilbud faced an increasing need to gain better insight into the location of sensitive data and to meet the requirements of the GDPR. Their aim was to understand where sensitive information was stored within the organisation’s systems – and to act proactively based on that knowledge. They chose to implement DataMapper as an accessible and user-friendly solution.
With DataMapper, they were quickly able to:
Gain a structured overview of where sensitive files are located
Increase internal awareness around data handling and deletion
Take proactive steps to determine when data should be deleted
Ensure that sensitive information is handled responsibly
Christian from Ekkenberg-Larsen Boligtilbud tells their story
Christian Nielsen
Managing Director at Ekkenberg-Larsen Botilbud ApS
LinkedIn
A crucial overview of data
At Ekkenberg KBH, we generally became more aware of the need to keep track of our data in relation to GDPR. We wanted better visibility into where sensitive information was stored – and here, DataMapper provided an immediately accessible and easy solution.
Simple app usage and clear data insight
We use DataMapper to quickly and easily gain an overview of where sensitive files are located. The visual and structured overview of data is precisely one of the features we value most in our day-to-day operations.
Raising awareness and creating structure
DataMapper has helped raise awareness about how we handle and store data. It gives us a stronger foundation for taking proactive action – for instance, by assessing when data should be deleted.
“We use DataMapper to quickly and easily gain an overview of where sensitive files are located”
A tool we’re happy to recommend
We would definitely recommend DataMapper to others. It is a tool that not only provides clarity but also helps create structure – and the collaboration with Safe Online has been excellent throughout.
Results and savings for organisation
336.000
Risk documents, emails and images found.
23.520
Risk documents, emails and images found.
220
Hours of work saved per year.
DataMapper is part of PrivacyHub
We want GDPR compliance to be as easy as possible so you can focus on running your business. That's why we created PrivacyHub, to simplify 3 of your most important tasks.
- Tracking and monitoring sensitive data
- Responding to data access requests (DSARS)
- Sharing and requesting data safely by email
Get the whole platform now to become compliant from the moment you collect personal data to the time you delete it (or return it to its owner). Or, start with one solution to tackle your most pressing compliance task first and go from there.
