DataMapper

DataMapper finds your sensitive data

DataMapper quickly finds your sensitive information across the company’s local or cloud-based data

Find your sensitive data
Gain insight into your data processin
g
Avoid fines

DataMapper's data inventory makes it easy to monitor data privacy and compliance.

Proud to work with

BANKINVEST
ranstad
Hafnia

What is DataMapper

DataMapper is a simple smart Data Discovery tool that can scan your data systems for words and terms related to GDPR. DataMapper can be used by all your employees, or an administrator who can run a scan from a central location.

After a scan, you will be presented with an overall overview of the files that have either a high, medium or low risk of containing sensitive information. Administrator can see where the inappropriate workflows are, and is thus equipped to improve the existing practice of data management to them easier to comply with.

Do you store sensitive personal data on mail, hard drives, the cloud, etc., and do you lack the time to go through it all? With DataMapper you can easily scan your data locations for sensitive information in just minutes. DataMapper gives you an overview and control over your sensitive personal data.

How to use DataMapper

1. Select the data locations you want DataMapper to scan.

2. DataMapper scans and categorizes the files at either low, medium or high risk.

3. Decide what to do with the files.

4. Invite your team to connect their data locations to monitor all company data from your dashboard.

How DataMapper can help you

Find your sensitive data

Finding archived personal data takes time. If it is even possible. With DataMapper you can do it in minutes.

Gain insight into your data processing

Discover how you break the GDPR. Gain insight to process data appropriately in the future.

Avoid fines

Breaking the GDPR can cost up to 4% of revenue. In addition, a bad reputation can do even more damage to you

How DataMapper works

 

DataMapper is a browser-based, data discovery tool that uses AI (Artificial Intelligence) and ML (Machine Learning) algorithms to find personally identifiable information (PII) across company employees, cloud storage, emails, systems and apps. DataMapper scans up to 50,000 documents and emails per hour. Files are automatically classified into 80 categories with up to 98% accuracy.

Features in DataMapper

Scanner
Scan Outlook, Onedrive, local drives, network drives (Windows Fileshare), Dropbox, Google Drive, Microsoft Exchange, Google Mail, IMAP
Dashboard
A dashboard shows you a complete overview of your files
Highlight risky files
Files and emails that contain sensitive data are automatically highlighted
Insight
For each document and email, you can see the file location, who has access to the file and when the file was created
Search function
Search for (sensitive) content or by file type, name, owner, location, etc. in your data locations
Special rights
Admin can see the results of each employee’s scanned files
Reports
See reports for the entire organization’s sensitive data
Language
DataMapps work across languages

Integrations in DataMapper

You select the locations you want to map for risk data:

  • Local drives
  • Network Drives (Windows Fileshare)
  • Dropbox
  • Google Drive
  • Microsoft Exchange
  • Google Mail
  • IMAP
  • Microsoft Outlook
  • Microsoft SharePoint
  • Microsoft OneDrive

Why choose DataMapper?

Simple

Operated via a simple, user-friendly interface

Fast

Takes just two minutes to get started

Low cost

Is competitive as the solution is kept simple

DataMapper can be scaled to fit you

DataMapper is built according to international standards and open technology, which can be tailored to your needs.

With DataMapper you can invite as many users as you want.

We are constantly adding new integrations. Tell us if you need an integration you can not see here.

Price table for DataMapper

Get a free scan or contact us for a package that is tailored to your company

FreeSee it in action

$ 0

Per Month

You have the opportunity to get a free sample where you can scan 1,000 files for GDPR sensitive content.

  • 1 Admin
  • 1 User
  • Mail & local drive integrations
  • 1.000 files to scan
  • Additional Integrations*
  • Full 0365
  • Power BI
  • Onboarding & Support
  • ShareSimple
Get free scan

Example

335

Per Month

This is just an example of what a package could contain.

  • 1 Admin
  • 20 User
  • Mail & local drive integrations
  • 1 Integration*
  • Data 5 TB
  • Onboarding & Support
  • ShareSimple (20 users)
  • Full 0365
  • Power BI

Taylored for your SMB

$ Contact us

Per Month

Get a package tailored to your SMB.

  • Unlimited admins
  • Unlimited users
  • Mail & local drive integrations
  • Choose 1-2 integration(s)* or Full 0365
  • Unlimited data
  • Power BI
  • Onboarding & Support
  • ShareSimple (unlimited users)
Contact us

Enterprise

$ Contact us

Per Month

Get a package tailored to your enterprise or organization.

  • Unlimited admins
  • Unlimited users
  • Mail & local drive integrations
  • Choose 1-2 integration(s)* or Full 0365
  • Unlimited data
  • Power BI
  • Onboarding & Support
  • ShareSimple (unlimited users)

 

Contact us

* Choose between: Network Drives (Windows Fileshare), Dropbox, Google Drive, Microsoft Exchange, Microsoft SharePoint, Microsoft OneDrive

How to get started with DataMapper

If you would like to see DataMapper for yourself, book a meeting with us. We would very much like to show you how it works. You can also jump into it yourself and get a free trial where you can be allowed to scan 1,000 files. If you have any questions, please contact us.

Our customers had this to say about DataMapper

"We send and receive loads of documents with highly confidential information in them every day. It's critical that we confirm and document that each one is sent to the right recipient."

Ninna HansenOwner, Videbæk EDB Service

"Keeping up with privacy regulations is a must in our business. Our partner, Safe Online, helps us get there."

Rune DoberckService Delivery Manager, IT Operations & Security, BankInvest

"Delivering security and compliance solutions is what we do. We’ve partnered with Safe Online to offer their privacy solutions to our clients, but we also use them ourselves. Since we both focus on GDPR compliance and safe IT solutions, it’s a perfect fit."

Thomas LarsenCTO, Datacompagniet

"Privacy is important to us, so we want to offer our members only the best and safest digital solutions. That’s why we recommend they use ShareSimple from Safe Online for safe data sharing."

Steen HermansenDPO, Danske Advokater

DataMapper FAQ

How can DataMapper help you comply with regulations? What should you do with high-risk documents you find? Get answers to frequently asked questions.

What is DataMapper?

DataMapper is a browser-based data discovery tool that finds and flags sensitive and personal data scattered throughout your systems. Sensitive data must be tracked and protected under new privacy regulations such as the GDPR, CCPA, PIPL, and more.

How can DataMapper help me be in compliance with GDPR?

Since the GDPR and other regulations make you responsible for protecting all the personal information your company stores, you need an easy way to sort and keep track of any documents in your systems that contain personal data.

Find out where all your data is stored 

Classify data by its sensitivity/risk level, type and format 

Choose and implement effective and compliant security controls  

Create accurate Data Privacy Impact Assessments 

Report personal data breaches and security incidents on time 

Continuously monitor your risk level and assess the impact of your data processing activities 

Keep documentation and create audit reports to comply with other legal requirements 

Who is DataMapper for?

DataMapper is designed for all companies that need to keep track of the personal and sensitive information they store for employees, customers and others.
By early 2021, 128 countries had legislation in place to secure the protection of data and privacy. Specific regulations vary, so make sure you are familiar with those that apply to your company.

Why does it ask me to add names of employees and customers?

Most of the personal data your company stores will be related to employees and customers. Copying a list of employee or customer names will help DataMapper find sensitive documents related to them that may present a risk of non-compliance and data breach.
If you do not enter any names DataMapper can still find high-risk documents by searching sensitive keywords throughout your systems. For example, keywords related to medical conditions and personal history. But you will get a more complete result and can find and organize all documents related to your employees and customers by entering lists of names.

Is DataMapper difficult to set up?

Not at all, simply create an account and download the app.

Is it safe to scan my local drive, Dropbox, email, etc?

Yes. You decide which storage folders you want DataMapper to scan. Only folders you select will be scanned.
DataMapper follows the Danish government’s Agency on Digitization’s best practice guidelines for IT providers.
All data tracked in DataMapper is encrypted and transferred over HTTPS using RSA with SHA-256. It’s processed on AWS(Amazon) and Azure(Microsoft) servers located in the EU.

Should I delete high-risk documents?

Not necessarily.

The GDPR makes you responsible for protecting the personal information shared with you. Knowing where it is and who has access to it is the first step. DataMapper takes care of that easily.

Your company probably needs to store certain information on current employees and customers in order to run smoothly.

However, DataMapper may reveal that you still have sensitive information on file that is no longer needed. How long you retain data related to former customers and employees may depend on your company policies and local regulations for your sector.

If you keep sensitive data for too long, even if it’s being held securely and not being misused, you may still be violating requirements. Reducing the amount and types of personal data you collect and keep is one way to simplify compliance with the GDPR and stay data-ethical.

What should I do with high-risk documents?

If DataMapper shows you have a high GDPR risk score, you can review the locations of high-risk documents and see who has access to them from your DataMapper dashboard.

This will help you decide if you should limit access to sensitive data, standardize storage locations, and perhaps delete data that is no longer needed.

How many users should I add?

Different members of your team may be storing company information in different locations online and on their own computers. Invite your whole team to join DataMapper so that all company information can be mapped for GDPR risk.

The account creator (Admin) will get a complete summary of all results on their dashboard, while individual team members will only view their own results.

Want to be more compliant?

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