DataMapperFind your sensitive data
DataMapper is a plug-and-play tool that finds files, mails and images containing sensitive information across your company’s local or cloud-based systems.
Find sensitive data
Protect people’s privacy
Correct your data processing
Avoid fines
2,777 hours
would it take a company of 30 employees to manually check its files, emails and pictures for sensitive information
Privacy management can be a headache...
Is it really possible to keep track of all company files that might contain sensitive personal data?
How can I get my employees to take responsibility for GDPR data they've collected?
How can I protect our customers' privacy, our company's reputation, and avoid GDPR fines?
Keep track of your sensitive data in 4 steps with DataMapper:
Step 1: Scan your files and emails
You select the data locations and folders you want to scan.
Step 2: Get an overview of risk data
Get statistics about the sensitive data you store.
Step 3: Clean up
Files with sensitive information are presented to you in a list. Now it’s up to you what to do with them.
Step 4: Start autopilot
Activate notification emails and be notified every 14 days of changes in your data with sensitive information.
Pretty simple, right?
How to get started
To get started, you have 3 options:
- Want to see DataMapper in action? Book a non-binding 45 minute online demo of DataMapper.
- Get the big picture with a GDPR Risk Scan. DataMapper will scan all Outlook accounts in your company. Read more here.
- If you want to get started with DataMapper right away, you can request a price quote based on the size of your company.
Once you have filled in the form below, we will contact you as soon as possible:
Think of DataMapper as a kind of "GDPR scanner"
“Now, you can scan your data on local and cloud-based systems for sensitive information in minutes. DataMapper is a sensitive data discovery tool that scans your data to find the documents, emails and images that contain words and terms related to privacy regulations such as GDPR. DataMapper is for companies that has lost track of its sensitive data on e-mail, hard drives, cloud etc., and who lack the time to go through it all.
DataMapper is a cloud-based SaaS (Software as a Service), that use artificial intelligence and machine learning algorithms to find numbers and words which can be categorised as sensitive across your company’s employees, cloud storage, emails, systems and apps. It automatically classifies files into 80 different categories with up to 98% accuracy.
After a scan, you will be presented with an overall overview of the files that are at risk of containing sensitive information. The administrator can see where the inappropriate workflows are, so you can improve your practices for handling data. DataMapper is run from a browser-based and can be used by all your employees or an administrator who can scan the entire company’s data.”
Sebastian Allerelli
Founder & COO
What does the lawyer say about DataMapper?
“DataMapper is, in my professional opinion, an excellent tool that can be of great help to a company in terms of cleaning up its data. DataMapper uses artificial intelligence to find text strings related to sensitive personal data. It means that you can look out for how you handle your personal data relatively quickly, with few funds and without much insight into data regulation. DataMapper alone is not enough to ensure compliance, but it is a good step on the way there.”
Søren Munk Hansen
Attorney-at-law at Highbridge Law Firm
Use DataMapper to:
Clean up fast
Cleaning up your sensitive data can be a daunting task. Even if you spent weeks at it, it would be impossible to be sure you didn’t miss something important. DataMapper flags your risk data accurately in just minutes.
Discover security risks
Most companies don’t know they are putting people’s privacy at risk until it is much too late. Use DataMapper to spot your data processing mistakes now and fix them before they affect your customers.
Prevent data breaches
GDPR fines cost up to 4% of annual turnover and irreparable damage to your reputation and loss of customer trust. DataMapper shows you exactly what data you need to protect to reduce privacy risks and liability.
Features
Scanner
Scan your files, emails and images for sensitive words and numbers.
Dashboard
Get a complete overview and key statistics about your risk files.
Risk score
Files are classified as high, medium or no risk of containing sensitive data.
Smart filters
Instantly pull up lists of files by type, a person’s name, file age, owner, location, etc.
Insight
For each document and email, you can see the file location, who created the file, who has access to the file, etc.
Manage files
After a scan, you can easily decide what to do with the document; open, move or delete the document directly in DataMapper.
Admin
Admins can invite users, see which employees have the most sensitive data, and monitor risk files for the whole company.
Reports
With a Power BI-tool you can get complete reports on how you handle sensitive data to use as documentation for data audits.
Notifications
Get clean up assistance with notification mails every 14th day on updates to your data containing sensitive data.
Auto-scan
Outlook folders you select will auto-scan daily to keep your data inventory up-to-date and complete.
Languages
DataMapper detects sensitive words and numbers in English and Danish. More languages coming soon.
Setup
Get started in minutes
Many data discovery tools on the market require coding, making them very expensive to install and maintain. With DataMapper you can get started in a few minutes, without having to write a single line of code. Our Customer Success Manager Caroline takes you through the entire onboarding and does not let go of your hand until you are ready. If you have any questions afterwards, we are ready to provide personal assistance by phone, chat or email.
Integrations
Made for your systems
DataMapper integrates with Microsoft OneDrive, Microsoft Outlook, Microsoft SharePoint, Google Drive, Google Mail, Azure Blob Storage, Local Drives and Network Drives (Windows Fileshare). And we have loads of new integrations on the way. Do you need an integration you don’t see here? Write us!
Search
Look for sensitive words and numbers
DataMapper scans for words and numbers that, according to privacy regulations such as GDPR fall into the sensitive category. This includes:
- Personally identifiable data/PII (e.g. name, date of birth or social security number)
- Sensitive personal data (e.g. trade union, health info or sexual orientation)
- Business-critical terms (e.g. contract, budget or IP document)
The list is constantly being expanded with new words and numbers.
File types
Searches documents, images and emails
Find sensitive information in:
- Documents (txt, rtf, pdf, doc, docx, gdoc, odt, pptx, ppt, xls, xlsx, gsheet, html, htm)
- Images (jpg, jpeg, png, heic)
- Emails (msg, txt)
Trust
Make privacy an advantage
When you’ve gone to great lengths to protect sensitive information, you should let the world know about it. In Safe Online, we have created a DataMapper Digital Trust Badge, which shows that people can confidently trust you with their sensitive information. The badge means that you are dedicated to handle sensitive data responsibly. Use the badge on email signatures, websites, etc.
Security
Get peace of mind
DataMapper encrypts your data to ensure that files are only accessible to you. No changes are made to your local folder structures where files are stored. DataMapper’s security reflects data security best practices and recommendations.
Ressources on DataMapper
Business leaders on DataMapper
“I'm amazed at how easy DataMapper is to work with.
Who knew it could be so easy? DataMapper found files I suspected of containing sensitive information (plus some!) and showed me exactly where they were stored. Going through all the sensitive information we’ve collected is a task that is all too easy to put off or even forget. Now there is finally a tool to make it simple. I can keep track of everything and see who cleans up, which was exactly what I needed!
As a business owner and board member, I believe that DataMapper should be a mandatory system for every business.
Kim Storm
Owner of the compliance company IDM365
"Every company should have DataMapper.
Secure data handling should be an essential part of every modern company’s modus operandi. Unfortunately, there is a common perception that sensitive data management is too complicated and difficult, and that makes people feel justified in skipping key security steps and shifting focus to other tasks they are more familiar with. I think that’s why so many companies are still not taking responsibility for the personal data they store.
I’ve demoed DataMapper several times, and I am impressed by how easy it can be for people to decide what to do with sensitive data once it is all highlighted and neatly laid out in front of them.
Gregers Kronborg
Business Angel Investor (Spotify & Trustpilot)
What users say about DataMapper
DataMapper is part of PrivacyHub
DataMapper belongs to the SaaS platform, PrivacyHub, which is a platform for handling the company’s sensitive personal data. PrivacyHub has divided the processing of personal data into three phases. With RequestManager, it is possible for a company to receive data requests. To locate data, data must be found – here DataMapper is used. ShareSimple is used to securely share (or receive) personal data. With PrivacyHub, a company gets the opportunity to automate the process from personal data entering the company’s data systems while personal data is in the company until personal data leaves the company again. The three services work separately, but can work in a symbiosis. PrivacyHub is created so that companies can start with one solution and add another if the need arises.
How ShareSimple works with DataMapper
DataMapper users find loads of sensitive data in old emails and attachments. Identifying all this sensitive data with DataMapper makes it quick and easy to clean up your inboxes. But if sensitive data keeps coming in emails, you may find yourself repeating the same steps over and over, just to keep up. By using ShareSimple sensitive information is kept out of your emails and inboxes altogether.
ShareSimple is a user-friendly add-in for Microsoft Outlook that instantly creates an encrypted connection for sharing sensitive information securely. Why is this so awesome? When you share personal data with regular email, two or more copies are created. This increases the risk of data leaks and breaches. With ShareSimple, no extra copies are made; and all data is encrypted and deleted automatically within a set data retention period.
How RequestManager works with DataMapper
DataMapper makes it easy to keep track of all the personal data you store about your customers, employees and others. But what about someone sends you a request about their data? Many of the companies we talk to say they still don’t have a system in place for receiving data requests and responding to them. Enter RequestManager. RequestManager receives, verifies and delivers all your data requests to one dashboard, then reminds you to respond on time. Then, just use DataMapper to quickly pull up all the data you store about the requester and deliver it neatly and safely before the deadline.
DataMapper FAQ
How can DataMapper help you comply with regulations? What should you do with high-risk documents you find? Get answers to frequently asked questions.
What is DataMapper?
DataMapper is a data discovery tool that finds sensitive data scattered throughout a company’s data systems.
Why do you need to keep track of the company's sensitive data?
Sensitive data must be protected under privacy regulations such as the GDPR, CCPA and PIPL.
How can DataMapper help me comply with data privacy regulations?
DataMapper can help a company comply with privacy regulations by:
- Finding sensitive data
- Classify data according to their level of risk
- Delete/move sensitive data the company should not have
- Discover security holes in the company’s processing of sensitive data
- Monitor the company’s risk level on an ongoing basis
- Automate the processing of sensitive data
- Document protection of sensitive data
Is DataMapper cloud-based or on-premise?
DataMapper is cloud-based.
Who is DataMapper for?
DataMapper is designed for small and medium-sized businesses.
How does DataMapper search for sensitive data?
DataMapper uses a combination of advanced AI and machine learning algorithms when searching. Using this search method, DataMapper finds sensitive data with very high precision.
What does DataMapper search for?
DataMapper scan for numbers and text defined by The EU Commission as being sensitive information. The list is continuously expanded with new words and numbers.
What kinds of files can I scan?
DataMapper supports files smaller than 30MB and with following formats:
Documents:
txt, rtf, pdf, doc, docx, gdoc, odt
Email types:
msg, txt (email bodies)
Presentations:
pptx, ppt
Spreadsheets:
xls, xlsx, gsheet
Hypertext:
html, htm
Images:
jpg, jpeg, png, heic
What is Auto-scan?
Autoscan is a feature that allows folders in Outlook to be scanned automatically. This means that the folders are always fully scanned. To activate auto-scan for Outlook, go to your Data Locations tab and reauthorize and scan your Outlook folders once. Your risk documents tab and dashboard will now be updated each evening to show any new sensitive data found in the day’s emails, plus the progress you’ve made cleaning up your inboxes.
What should I do with files containing sensitive information?
You should first get a handle on where the files with the sensitive information are located and who has access to the files. This will help you decide whether to restrict access to the files, delete data or otherwise. DataMapper can help you with all of this.
Should I delete files with sensitive information?
Not necessarily.
Privacy regulations makes you responsible for protecting the data with sensitive information shared with you. Your company probably needs to store certain information – information about employees and customers, for example – in order to function normally.
However, it is normal for companies to have sensitive data that they should no longer have. How long you store data depends on the data rules that apply to your companies.
If you store sensitive data for too long, even if it is stored securely and not misused, you may still be in breach of the requirements. By reducing the amount of sensitive data you collect and store, you can minimize the damage from a data breach.
Why does it ask me to add names of employees and customers?
Sensitive data is not in itself sensitive information. It only happens when they are put in relation to a person. By adding names, data is put into relation. This enables DataMapper to categorize whether or not sensitive data is sensitive information.
If no names are entered, DataMapper can still find high-risk documents by searching your systems for sensitive keywords. For example, keywords related to medical conditions and personal history. But you get a more complete result by entering the names of, for example, employees and customers.
How many users should I add?
The administrator can invite all employees who have a company email to use DataMapper.
Is DataMapper difficult to set up?
No.
With DataMapper you can get started on your own in just a few minutes. If you have any questions during or after implementation, our customer support team is always ready to help.
What systems does DataMapper integrate with?
DataMapper integrates with:
- Microsoft OneDrive
- Microsoft Outlook
- Microsoft SharePoint
- Google Drive
- Google Mail
- Azure Blob Storage
- Local drives
- Network drives (Windows Fileshare)
What is the security behind DataMapper?
DataMapper processes all of personal information as confidential, including basic details such as names and email addresses. The system is crafted to adhere to the highest standards of data security. Read more about the security in DataMapper here.
Where can I get DataMapper?
To get DataMapper, please fill out a form on our website here.
How much does DataMapper cost?
DataMapper is the cheapest sensitive data discovery tool on the market because of its simplicity. The price of DataMapper depends on which integrations, number of users etc. you need. Get a price for DataMapper here.
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