Find your sensitive data

DataMapper is a Data Discovery tool that helps businesses identify, categorise, and manage sensitive data across their systems.

Companies often handle sensitive data such as personal information or business-critical documents. These data must be protected in accordance with international regulations such as GDPR, CCPA, and PIPL. Failure to secure these data properly can result in data breaches with severe consequences, fines for non-compliance, and loss of trust.

DataMapper scans and identifies sensitive information across your systems, providing a clear overview of where files containing sensitive content are stored. This makes it easier to comply with privacy requirements such as the right to access, deletion, and secure data processing.

DataMapper is cloud-based.

DataMapper supports integrations with various systems, including cloud storage, ERP systems, CRM platforms, and file servers. DataMapper offers three types of connectors for automation:

• Native Connectors, which integrate with the platforms Microsoft OneDrive, Microsoft Outlook, Microsoft SharePoint, Google Drive, Google Mail, Azure Blob Storage, local drives, and network drives (Windows Fileshare).
• Logic Apps integration, providing access to over 1,000 apps via Logic Apps.
• Custom Connector, allowing integration with any RESTful API, offering flexibility for specific integration requirements.

DataMapper is ideal for businesses looking to gain control over their sensitive data and ensure compliance. It is particularly relevant for companies that handle large volumes of sensitive information.

DataMapper uses a combination of advanced AI and machine learning algorithms to detect terms classified as sensitive.

DataMapper scan for numbers and text defined by The EU Commission as being sensitive information. The list is continuously expanded with new words and numbers. In addition, you also have the option of adding or omitting words and numbers from DataMapper. By doing so, DataMapper can find exactly the terms that are sensitive to your business.

DataMapper supports files smaller than 30MB and with following formats:

Documents:
txt, rtf, pdf, doc, docx, gdoc, odt

Email types:
msg, txt (email bodies)

Presentations:
pptx, ppt

Spreadsheets:
xls, xlsx, gsheet

Hypertext:
html, htm

Images:
jpg, jpeg, png, heic

It is difficult to predict exactly what DataMapper will detect in your data. However, our scans show that up to 7% of all documents, emails, and images contain sensitive information.

If DataMapper identifies sensitive data, they should be reviewed and either deleted, secured, or moved to a protected data location, depending on your company’s data privacy policies.

Not necessarily. Privacy regulations makes you responsible for protecting the data with sensitive information shared with you. Your company probably needs to store certain information – information about employees and customers, for example – in order to function normally.

However, it is normal for companies to have sensitive data that they should no longer have. How long you store data depends on the data rules that apply to your companies.

If you store sensitive data for too long, even if it is stored securely and not misused, you may still be in breach of the requirements. By reducing the amount of sensitive data you collect and store, you can minimize the damage from a data breach.

Sensitive data in itself is not always considered personally identifiable information. It only becomes personal when linked to an individual. Adding employee and customer names allows DataMapper to refine its detection. If no names are entered, DataMapper can still identify high-risk files in your system, as some terms are inherently classified as sensitive.

Administrators can invite any employees who have a Microsoft account.

No, with DataMapper you can get started on your own in just a few minutes. If you have any questions during or after implementation, our customer support team is always ready to help.

DataMapper processes all of personal information as confidential, including basic details such as names and email addresses. The system is crafted to adhere to the highest standards of data security. Read more about the security in DataMapper here.

There are three reasons why DataMapper is more appropriate to use for cleaning up sensitive files than Microsoft Purview:

1. Difficult implementation and setup – Purview requires a complex setup with Azure integration, access rights and data classification policies, which can take weeks or months and often requires external consultants. DataMapper works out-of-the-box without extensive IT involvement.
2. Not suitable for users or to clean up – Purview identifies data, but does not give users a concrete overview or the opportunity to clean up themselves. Everything is handled centrally by IT and compliance, which makes cleanup difficult and inefficient. DataMapper shows exactly what needs to be removed and makes it easy for users to take action themselves.
3. No OCR scanning – Purview can only read text, while DataMapper also scans images, scanned documents and non-editable PDFs for sensitive information.

To get started with DataMapper, you can contact us here. You can also purchase DataMapper through your Microsoft subscription on the Azure Marketplace.

DataMapper is the cheapest Sensitive Data Discovery tool on the market because of its simplicity. The price of DataMapper depends on which integrations, number of users etc. you need. Contact us to get a price tailored to your company.