DataMapper scans Outlook, OneDrive, SharePoint and drives and shows exactly where personal and sensitive data sits. So employees can easily clean up, and your organisation gets full visibility.
Mail · accounts.msg12 personal ID numbers
Excel · customers.xlsx47 payment cards
Word · record.docxHealth data · Art. 9
PDF · passport.pdfPassport number
Image · driving-licence.jpgDriving licence (OCR)
Mail · payroll.msgBank account no.
Excel · members.xlsxTrade union · Art. 9
DataMapper is scanning…
100M
files scanned with DataMapper
5,000
active users
8M
documents cleaned up in total
Safe Online solutions are used by 500+ Danish and international companies
From mess to full visibility in three steps
DataMapper connects to your Microsoft 365 and scans continuously. No installation on each machine, no consultancy project, you can start scanning in under 5 minutes.
1
Outlook
OneDrive
SharePoint
Connect your M365
Choose the data sources DataMapper should scan, Outlook, OneDrive, SharePoint, file drives and more. It takes minutes with native connectors.
OutlookOneDriveSharePoint
2
Scan & classify
DataMapper goes through documents, mails and images, including scanned ones via OCR and classifies precisely which personal and business-critical data sits where.
Personal ID numbershigh
Payment cardsmedium
Health · Art. 9sensitive
3
Clean up directly
Each employee sees their own findings with the sensitive text strings highlighted and chooses with one click: delete, move or keep. No GDPR knowledge required.
accounts.msg12 personal IDs
DeleteMoveKeep
Every DataMapper scan begins with a GDPR Risk Assessment
Before you clean up, you get the full picture. The scan gathers all findings in one decision-ready GDPR Risk Assessment, not a raw file list, but a document for management, the DPO and the authorities alike. It is the starting point that makes the rest of the clean-up targeted.
Risk score A–F
C
63/100
Moderate exposure
With industry benchmark. 1 point below the comparison group.
Where the risk sits
Outlook25,016OneDrive1,306SharePoint17Almost all the exposure sits in email.
Identifiers found
Personal ID numbers dominate, highlighted by the Danish Data Protection Agency as high risk.
Article 9: special categories
Sensitive data that requires extra protection.
Concentrated with a few
~63%
of all high-risk findings sit with just 3 employees, so targeted clean-up is possible.
user17 · 2,353user24 · 1,251user33 · 1,051
AI-written executive summary
“The overall risk score for Acme A/S is 63/100 (grade C)… The most material findings relate to email and personally identifiable identifiers. The exposure is concentrated with a few employees…”
Ready for management, the DPO & the Danish Data Protection AgencyMake it easy for employees to clean up
No long GDPR courses. Each employee gets a simple list of their own findings, with the sensitive information highlighted in the document and cleans up with one click.
Sensitive findings highlightedSee exactly which personal ID numbers, cards or health data a document contains, right in the text.
Delete, move or keep with one clickThe employee decides. No IT department as a bottleneck.
Monthly remindersAutomatic notifications keep the clean-up going, without anyone having to remember it.
★★★★★
“Our employees log in a couple of times a month and make a decision on their own findings, clean up or document. It has become a simple routine.”
Peter JørgensenFinance & IT manager, Apotekernes
Administrator DashboardLive1.9m
files monitored
7,371
high risk
62%
cleaned up
Risk per department
Finance3,140
HR2,255
Sales1,341
IT635
Full visibility across the organisation
As an administrator or DPO you see the risk across departments and individuals, in one place. You always know where you stand, and you can document the progress over time.
Risk broken down by department and user
See clean-up progress month by month
Add your own search terms and opt out of the ones you do not want to scan for
Documentation ready for management, the DPO and the Danish Data Protection Agency
★★★★★
“An indispensable partner in applying our data protection policies systematically across all our markets and modernising the handling of unstructured data across the group.”
Ready for a full Microsoft Purview setup
Do you use Microsoft Purview? DataMapper finds and classifies your data and automatically applies Purview labels to the findings, ready to be protected by your own Purview policies.
- Automatically applies Purview labels to your data
- Also covers the files Purview does not catch on its own
- From finding to automatic protection
DataMapper findsScans and classifies your data
Purview label appliedAutomatic sensitivity labels
Purview enforcesProtection, retention and deletion
Continuous scanning, not a one-off report
Data does not stand still. DataMapper scans your environment continuously, so new sensitive files are caught as soon as they appear. You do not get a snapshot that is out of date tomorrow, but a picture that always reflects reality.
New mail with a personal ID numberCaught automatically when it arrived
Excel uploaded to SharePointScanned automatically on upload
Dashboard & score updatedThe dashboard is always current
What DataMapper users say
Experts, managers and users on DataMapper
GDPR specialist
Søren Munk HansenLawyer, Highbridge
“In my professional judgement, DataMapper is an excellent tool that can be a great help to a company in getting its data cleaned up.”
Søren Munk HansenLawyer, Highbridge
GDPR specialist
Priya PatelCEO, Candor Group
“DataMapper is particularly useful for limiting exposure in a data breach and maintaining high standards of data protection, it automates an otherwise time-consuming process.”
Priya PatelCEO, Candor Group★★★★★
“I am surprised at how easy DataMapper is to work with. The files I suspected contained sensitive information were found and more besides!”
Kim StormOwner, IDM365★★★★★
“The solution is simple and affordable. DataMapper is easy to understand and use for everyone and that makes a big difference day to day.”
Dennis MalmgrenHead of IT, SOFACOMPANY★★★★★
“DataMapper has made it markedly easier to create an overview of our GDPR-related documents and structure our clean-up work.”
Frederik Astrup KjærIT project manager, Udviklingsbasen★★★★★
“We needed a tool for our GDPR requirements, data was spread across mail systems and drives. DataMapper made the clean-up manageable.”
Inga NielsenQHSE Manager, Lynddahl A/S★★★★★
“We use DataMapper to quickly get an overview of where sensitive files sit. The visual and structured overview is what we value most.”
Christian NielsenManaging director, Ekkenberg-Larsen★★★★★
“Our employees log in a couple of times a month and review their status. If there are mails with sensitive content, they make a decision, clean up or document.”
Peter JørgensenFinance & IT manager, Apotekernes★★★★★
“Through our partnership with Safe Online we offer DataMapper to our customers to support GDPR and secure IT solutions.”
Thomas LarsenCTO, Datacompagniet
We set up the scan in 30 minutes
Our Customer Success team helps your Microsoft administrator with the setup, which takes about 30 minutes. Your employees are not involved, everything runs through native connectors in Microsoft 365.
