DataMapperFind and clean up sensitive data
DataMapper is a tool, that finds files, mails and images containing sensitive information across your company’s local or cloud-based systems.
Find sensitive data in files and emails
Protect people’s privacy
Correct your data processing
Avoid fines
Did you know, that...
3%
of an employee’s files contain sensitive personal data
11
hours per year will it take an employee to clean up files with sensitive personal data manually
Privacy management can be a headache...
Is it really possible to keep track of all company files that might contain sensitive personal data?
How can I get my employees to take responsibility for GDPR data they've collected?
How can I protect our customers' privacy, our company's reputation, and avoid GDPR fines?
4 steps to keep track of personal data your company stores
Step 1: Scan your files and emails
You select the data locations and folders you want to scan.
Step 2: Get an overview of risk data
Get statistics about the sensitive data you store.
Step 3: Clean up
Smart filters make it easy to sort files by risk level, category, location and more. You decide what to do with them.
Step 4: Start autopilot
Activate notification emails and be notified every 14 days of changes in your data with sensitive information.
Pretty simple, right?
Want to see if DataMapper is right for you? Scan 1,000 of your files on your own for free!
After submitting the form, you will receive a guide to get started. We will gladly supply personal support if you prefer.
DataMapper is a sensitive data discovery tool
“You have loads of sensitive personal data is buried in your emails, hard drives and cloud storage. Do you have the time to sort through it regularly and monitor everything properly? Most of us don’t.
DataMapper is a smart data discovery tool that scans your local and cloud-based systems for sensitive information in just a few minutes. A user-friendly, no-code tool, with no IT support required for setup.
Quickly find files and emails that contain words and terms that should get special protection under the GDPR. Invite all your employees to scan their own locations or run an admin scan for the whole team. You’ll get an overview of files that may contain sensitive information. Preview each file and see why it was flagged. Then you decide what to do with it. Spot inappropriate workflows before they cause problems and continuously improve your data practices.”
Sebastian Allerelli
Founder & COO at Safe Online
What does the lawyer say about DataMapper?
“DataMapper is, in my professional opinion, an excellent tool that can be of great help to a company in terms of cleaning up its data. DataMapper uses artificial intelligence to find text strings related to sensitive personal data. It means that you can look out for how you handle your personal data relatively quickly, with few funds and without much insight into data regulation. DataMapper alone is not enough to ensure compliance, but it is a good step on the way there.”
Søren Munk Hansen
Attorney-at-law at Highbridge Law Firm
Use DataMapper to:
Clean up fast
Even if you spent weeks combing through your systems for sensitive personal data, it would be impossible to be sure you didn’t miss something important. DataMapper flags your risk data accurately in just minutes.
Discover security risks
Most companies don’t know they are putting people’s privacy at risk until it is much too late. Use DataMapper to spot your data processing mistakes now and fix them before they affect your customers.
Prevent data breaches
GDPR fines cost up to 4% of annual turnover and irreparable damage to your reputation and loss of customer trust. DataMapper shows you exactly what data you need to protect to reduce privacy risks and liability.
How DataMapper works
DataMapper is a browser-based data discovery tool.
DataMapper’s AI (Artificial Intelligence) and ML (Machine Learning) algorithms find numbers and word which can be categorised as Personally Identifiable Information (PII) across your company’s employees, cloud storage, emails, systems and apps. It automatically classifies files into 80 different categories with up to 98% accuracy.
Features
PII scanner
Scan your files, emails and images for sensitive words and numbers.
Global monitor
Supervise the entire company’s data on Outlook, SharePoint, OneDrive, Google Drive and network drives.
Dashboard
Get a complete overview and key statistics about your risk files.
Risk score
Files are classified as high, medium or no risk of containing sensitive data.
Smart filters
Instantly pull up lists of files by type, a person’s name, file age, owner, location, etc.
Insight
For each document and email, you can see the file location, who created the file, who has access to the file, etc.
Manage files
Check each file and mark it as “OK”, or go straight to its original storage location to delete, move, or restrict access to it.
Admin
Admins can invite users, see which employees have the most sensitive data, and monitor risk files for the whole company.
Reports
With a Power BI-tool you can get complete reports on how you handle sensitive data to use as documentation for data audits according to GDPR article 30.
Notifications
Get clean up assistance with notification mails every 14th day on updates to your data containing sensitive data.
Auto-scan
Outlook folders you select will auto-scan daily to keep your data inventory up-to-date and complete.
Languages
DataMapper detects sensitive words and numbers in English and Danish. More languages coming soon.
Easy no-code setup
Get started in minutes
Many data discovery tools on the market require coding, making them very expensive to install and maintain. Choose DataMapper and start using it on your own in minutes, without writing a single line of code — no further IT maintenance required. If you have any questions during or after implementation, our Customer Success department is ready to help.
Integrations
Made for your systems
DataMapper integrates with Microsoft OneDrive, Microsoft Outlook, Microsoft SharePoint, Google Drive, Google Mail, Azure Blob Storage, Local Drives and Network Drives (Windows Fileshare). And we have loads of new integrations on the way. Do you need an integration you don’t see here? Write us!
File types
Searches documents, images and emails
Find sensitive information in:
- Documents (txt, rtf, pdf, doc, docx, gdoc, odt, pptx, ppt, xls, xlsx, gsheet, html, htm)
- Images (jpg, jpeg, png, heic)
- Emails (msg, txt)
Scalable
Grows with your company
Just one person can run DataMapper, or invite as many users as you want. Our processing system is built according to international standards and open technology which can be tailored to your needs. DataMapper is in constant development, look out for new features or ask for the ones you need!
Security
We keep your files safe
DataMapper encrypts your data to ensure that files are only accessible to you. No changes are made to your local folder structures where files are stored. DataMapper’s security reflects data security best practices and recommendations.
Ressources on DataMapper
Business leaders on DataMapper
“I'm amazed at how easy DataMapper is to work with.
Who knew it could be so easy? DataMapper found files I suspected of containing sensitive information (plus some!) and showed me exactly where they were stored. Going through all the sensitive information we’ve collected is a task that is all too easy to put off or even forget. Now there is finally a tool to make it simple. I can keep track of everything and see who cleans up, which was exactly what I needed!
As a business owner and board member, I believe that DataMapper should be a mandatory system for every business.
Kim Storm
Owner of the compliance company IDM365
"Every company should have DataMapper.
Secure data handling should be an essential part of every modern company’s modus operandi. Unfortunately, there is a common perception that sensitive data management is too complicated and difficult, and that makes people feel justified in skipping key security steps and shifting focus to other tasks they are more familiar with. I think that’s why so many companies are still not taking responsibility for the personal data they store.
I’ve demoed DataMapper several times, and I am impressed by how easy it can be for people to decide what to do with sensitive data once it is all highlighted and neatly laid out in front of them.
Gregers Kronborg
Business Angel Investor (Spotifty & Trustpilot)
What users say about DataMapper
DataMapper is part of PrivacyHub
DataMapper belongs to the SaaS platform, PrivacyHub, which is a platform for handling the company’s sensitive personal data. PrivacyHub has divided the processing of personal data into three phases. With RequestManager, it is possible for a company to receive data requests. To locate data, data must be found – here DataMapper is used. ShareSimple is used to securely share (or receive) personal data. With PrivacyHub, a company gets the opportunity to automate the process from personal data entering the company’s data systems while personal data is in the company until personal data leaves the company again. The three services work separately, but can work in a symbiosis. PrivacyHub is created so that companies can start with one solution and add another if the need arises.
Why get ShareSimple when you have DataMapper?
DataMapper users find loads of sensitive data in old emails and attachments. Identifying all this sensitive data with DataMapper makes it quick and easy to clean up your inboxes. But if sensitive data keeps coming in emails, you may find yourself repeating the same steps over and over, just to keep up. By using ShareSimple sensitive information is kept out of your emails and inboxes altogether.
ShareSimple is a user-friendly add-in for Microsoft Outlook that instantly creates an encrypted connection for sharing sensitive information securely. Why is this so awesome? When you share personal data with regular email, two or more copies are created. This increases the risk of data leaks and breaches. With ShareSimple, no extra copies are made; and all data is encrypted and deleted automatically within a set data retention period.
Why get RequestManager when you have DataMapper?
DataMapper makes it easy to keep track of all the personal data you store about your customers, employees and others. But what about someone sends you a request about their data? Many of the companies we talk to say they still don’t have a system in place for receiving data requests and responding to them. Enter RequestManager. RequestManager receives, verifies and delivers all your data requests to one dashboard, then reminds you to respond on time. Then, just use DataMapper to quickly pull up all the data you store about the requester and deliver it neatly and safely before the deadline.
DataMapper FAQ
How can DataMapper help you comply with regulations? What should you do with high-risk documents you find? Get answers to frequently asked questions.
What is DataMapper?
DataMapper is a data discovery tool that finds sensitive data scattered throughout a company’s data systems.
Why do you need to keep track of the company's sensitive data?
Sensitive data must be protected under privacy regulations such as the GDPR, CCPA and PIPL.
How can DataMapper help me comply with data privacy regulations?
DataMapper can help a company comply with privacy regulations by:
- Finding sensitive data
- Classify data according to their level of risk
- Delete/move sensitive data the company should not have
- Discover security holes in the company’s processing of sensitive data
- Monitor the company’s risk level on an ongoing basis
- Automate the processing of sensitive data
- Document protection of sensitive data
Who is DataMapper for?
DataMapper is designed for small and medium-sized businesses.
How does DataMapper search for sensitive data?
DataMapper uses a combination of advanced AI and machine learning algorithms to scan numbers and text to find sensitive information defined by e.g. The EU Commission. The list is continuously expanded with new words and numbers and with industry-specific terms. Using these search methods, DataMapper finds sensitive data with very high precision.
Is it safe to scan my local drive, Dropbox, email, etc. with DataMapper?
Yes. You decide which storage folders you want to scan with DataMapper. Only folders you select will be searched for personal data.
All data tracked in DataMapper is encrypted and transferred over HTTPS using RSA with SHA-256. It’s processed on AWS(Amazon) and Azure(Microsoft) servers located in the EU.
Read more about the security in DataMapper here.
What kinds of files can I scan?
DataMapper supports files smaller than 30MB and with following formats:
Documents:
txt, rtf, pdf, doc, docx, gdoc, odt
Email types:
msg, txt (email bodies)
Presentations:
pptx, ppt
Spreadsheets:
xls, xlsx, gsheet
Hypertext:
html, htm
Images:
jpg, jpeg, png, heic
What is Auto-scan?
Autoscan is a feature that allows folders in Outlook to be scanned automatically. This means that the folders are always fully scanned. To activate auto-scan for Outlook, go to your Data Locations tab and reauthorize and scan your Outlook folders once. Your risk documents tab and dashboard will now be updated each evening to show any new sensitive data found in the day’s emails, plus the progress you’ve made cleaning up your inboxes.
What should I do with files containing sensitive information?
You should first get a handle on where the files with the sensitive information are located and who has access to the files. This will help you decide whether to restrict access to the files, delete data or otherwise. DataMapper can help you with all of this.
Should I delete files with sensitive information?
Not necessarily.
Privacy regulations makes you responsible for protecting the data with sensitive information shared with you. Your company probably needs to store certain information – information about employees and customers, for example – in order to function normally.
However, it is normal for companies to have sensitive data that they should no longer have. How long you store data depends on the data rules that apply to your companies.
If you store sensitive data for too long, even if it is stored securely and not misused, you may still be in breach of the requirements. By reducing the amount of sensitive data you collect and store, you can minimize the damage from a data breach.
Why does it ask me to add names of employees and customers?
Sensitive data is not in itself sensitive information. It only happens when they are put in relation to a person. By adding names, data is put into relation. This enables DataMapper to categorize whether or not sensitive data is sensitive information.
If no names are entered, DataMapper can still find high-risk documents by searching your systems for sensitive keywords. For example, keywords related to medical conditions and personal history. But you get a more complete result by entering the names of, for example, employees and customers.
How many users should I add?
The administrator can invite all employees who have a company email to use DataMapper.
Is DataMapper difficult to set up?
No.
With DataMapper you can get started on your own in just a few minutes. If you have any questions during or after implementation, our customer support team is always ready to help.
What systems does DataMapper integrate with?
DataMapper integrates with:
- Microsoft OneDrive
- Microsoft Outlook
- Microsoft SharePoint
- Google Drive
- Google Mail
- Azure Blob Storage
- Local drives
- Network drives (Windows Fileshare)
Where can I get DataMapper?
To get DataMapper, please fill out a form on our website here.
How much does DataMapper cost?
DataMapper is the cheapest sensitive data discovery tool on the market because of its simplicity. The price of DataMapper depends on which integrations, number of users etc. you need. Get a price for DataMapper here.
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