DataMapperFind and clean up sensitive data
DataMapper is a scanner, that quickly finds files, mails and images containing sensitive information across your company’s local or cloud-based data.
Find sensitive data in files and emails
Protect people’s privacy
Correct your data processing
Avoid fines
Did you know, that...
3%
of your employee’s files contain sensitive personal data
682
is the number of files and emails that DataMapper finds on average per employee that contains sensitive personal data
Privacy management can be a headache...
Is it really possible to keep track of all company files that might contain sensitive personal data?
How can I get my employees to take responsibility for GDPR data they've collected?
How can I protect our customers' privacy, our company's reputation, and avoid GDPR fines?
3 steps to keep track of personal data your company stores
Step 1: Scan your files and emails
You select the data locations and folders you want to scan.
Step 2: Get an overview of risk data
Get statistics about the sensitive data you store.
Step 3: Clean up
Smart filters make it easy to sort files by risk level, category, location and more. You decide what to do with them.
Pretty simple, right?
Want to see if DataMapper is right for you? Scan 1,000 of your files for free, fast and 100% without obligation.
After submitting the form, you will receive a guide to get started – or you can choose to get personal support by a DataMapper expert via Teams.
DataMapper is a sensitive data discovery tool
“You have loads of sensitive personal data is buried in your emails, hard drives and cloud storage. Do you have the time to sort through it regularly and monitor everything properly? Most of us don’t.
DataMapper is a smart data discovery tool that scans your local and cloud-based systems for sensitive information in just a few minutes. A user-friendly, no-code tool, with no IT support required for setup.
Quickly find files and emails that contain words and terms that should get special protection under the GDPR. Invite all your employees to scan their own locations or run an admin scan for the whole team. You’ll get an overview of files that may contain sensitive information. Preview each file and see why it was flagged. Then you decide what to do with it. Spot inappropriate workflows before they cause problems and continuously improve your data practices.”
Sebastian Allerelli
Founder & COO at Safe Online
What does the lawyer say to DataMapper?
“DataMapper is, in my professional opinion, an excellent tool that can be of great help to a company in terms of cleaning up its data. DataMapper uses artificial intelligence to find text strings related to sensitive personal data. It means that you can look out for how you handle your personal data relatively quickly, with few funds and without much insight into data regulation. DataMapper alone is not enough to ensure compliance, but it is a good step on the way there.”
Søren Munk Hansen
Attorney-at-law at Highbridge Law Firm
Use DataMapper to:
Clean up fast
Even if you spent weeks combing through your systems for sensitive personal data, it would be impossible to be sure you didn’t miss something important. DataMapper flags your risk data accurately in just minutes.
Discover security holes
Most companies don’t know they are putting people’s privacy at risk until it is much too late. Use DataMapper to spot your data processing mistakes now and fix them before they affect your customers.
Prevent data breaches
GDPR fines cost up to 4% of annual turnover and irreparable damage to your reputation and loss of customer trust. DataMapper shows you exactly what data you need to protect to reduce privacy risks and liability.
How DataMapper works
DataMapper is a browser-based data discovery tool.
DataMapper’s AI (Artificial Intelligence) and ML (Machine Learning) algorithms find numbers and word which can be categorised as Personally Identifiable Information (PII) across your company’s employees, cloud storage, emails, systems and apps. It automatically classifies files into 80 different categories with up to 98% accuracy.
DataMapper features
PII scanner
Scan your files, emails and images for sensitive words and numbers.
Dashboard
Get a complete overview and key statistics about your risk files.
Risk score
Files are classified as high, medium or no risk of containing sensitive data.
Smart filters
Instantly pull up lists of files by type, a person's name, file age, owner, location, etc.
File preview
Preview any risk document or email. The preview shows its location, who created it, who has access to it and why it was flagged.
Manage files
Check each file and mark it as "OK", or go straight to its original storage location to delete, move, or restrict access to it.
Admin access
Admins can invite users, see which employees have the most sensitive data, and monitor risk files for the whole company.
Compliance reports
With a Power BI-tool you can get complete reports on how you handle sensitive data to use as documentation for data audits according to GDPR article 30.
Multi-language
DataMapper detects sensitive words and numbers in English and Danish. More languages coming soon.
Auto-scan
Outlook folders you select will auto-scan daily to keep your data inventory up-to-date and complete.
Easy no-code setup
Get started in minutes
Many of the top data discovery tools on the market require coding, making them very expensive to install and maintain. Choose DataMapper and start using it on your own in minutes, without writing a single line of code — no further IT maintenance required. If you have any questions during or after implementation, our Customer Success department is ready to help.
Integrations
Made for your systems
DataMapper integrates with Microsoft OneDrive, Microsoft Outlook, Microsoft SharePoint, Google Drive, Google Mail, Azure Blob Storage, Local Drives and Network Drives (Windows Fileshare). And we have loads of new integrations on the way. Do you need an integration you don’t see here? Write us!
Scalable
Grows with your company
Just one person can run DataMapper, or invite as many users as you want. Our processing system is built according to international standards and open technology which can be tailored to your needs. DataMapper is in constant development, look out for new features or ask for the ones you need!
Security
We keep your files safe
DataMapper encrypts your data to ensure that files are only accessible to you. No changes are made to your local folder structures where files are stored. DataMapper’s security reflects data security best practices and recommendations.
Business leaders on DataMapper
“I'm amazed at how easy DataMapper is to work with.
Who knew it could be so easy? DataMapper found files I suspected of containing sensitive information (plus some!) and showed me exactly where they were stored. Going through all the sensitive information we’ve collected is a task that is all too easy to put off or even forget. Now there is finally a tool to make it simple. I can keep track of everything and see who cleans up, which was exactly what I needed! As a business owner and board member, I believe that DataMapper should be a mandatory system for every business. And it is certainly the lightest and most user-friendly solution.
Kim Storm
Owner of the compliance company IDM365
"Every company should have DataMapper.
Secure data handling should be an essential part of every modern company’s modus operandi. Unfortunately, there is a common perception that sensitive data management is too complicated and difficult, and that makes people feel justified in skipping key security steps and shifting focus to other tasks they are more familiar with. I think that’s why so many companies are still not taking responsibility for the personal data they store.
I’ve demoed DataMapper several times, and I am impressed by how easy it can be for people to decide what to do with sensitive data once it is all highlighted and neatly laid out in front of them.
Gregers Kronborg
Business Angel Investor (Spotifty & Trustpilot)
Prices for DataMapper
DataMapper is the cheapest sensitive data discovery tool on the market because of its simplicity. DataMapper finds your GDPR data quickly, then lets you decide what you want to do with it. No-code setup with no IT support required. Get a free scan now to see it for yourself, or contact us and we will tailor a package for your company.
Free
€ 0
per monthTry a free scan to find GDPR sensitive content.
- 1 Admin
- 1 User
- All Office 365 integrations
- 1.000 files to scan
- Online support
Additional Integrations*Power BIShareSimple
Example
€ 175
per monthThis is just an example of what a package could contain.
- 1 Admin
- 9 User
- Mail & local drive integrations
- Onboarding & Online Support
ShareSimplePower BI
Full 365Most popular
€ 467
per monthAdd additional integrations for a fee.
- 1 Admin
- 20 User
- All Office 365 integrations
- Local drive integration
- ShareSimple (20 users)
- Onboarding & Online support
- Power BI
Custom
€ ?
contact usGet a package tailored to your enterprise or organization.
- Unlimited admins
- Unlimited users
- All Office 365 integrations
- Additional integrations
- Unlimited data
- Power BI
- Personalized onboarding & Support
- ShareSimple (unlimited users)
* Choose between: Microsoft OneDrive, Microsoft Outlook, Microsoft SharePoint, Google Drive, Google Mail, Azure Blob Storage, Local drives and Network drives (Windows Fileshare)
What users say about DataMapper
DataMapper is part of PrivacyHub
DataMapper belongs to the SaaS platform, PrivacyHub, which is a platform for handling the company’s sensitive personal data. PrivacyHub has divided the processing of personal data into three phases. With RequestManager, it is possible for a company to receive data requests. To locate data, data must be found – here DataMapper is used. ShareSimple is used to securely share (or receive) personal data. The three services work separately, but can work in a symbiosis.
With PrivacyHub, a company can automate the processes from when personal data enters the company, during the time that personal data is in the company until when personal data has to leave the company again. PrivacyHub is created so that companies can start with one solution and add another if the need arises.
DataMapper FAQ
How can DataMapper help you comply with regulations? What should you do with high-risk documents you find? Get answers to frequently asked questions.
What is DataMapper?
DataMapper is a browser-based data discovery tool that finds and flags sensitive and personal data scattered throughout your systems. Sensitive data must be tracked and protected under new privacy regulations such as the GDPR, CCPA, PIPL, and more.
How can DataMapper help me comply with GDPR?
The GDPR and other regulations make you responsible for protecting all the personal information your company stores. To do this, you need an easy way to sort and track files and emails that contain personal data.
Find out where all your data is stored
Classify data by its sensitivity/risk level, type and format
Choose and implement effective and compliant security controls
Create accurate Data Privacy Impact Assessments
Report personal data breaches and security incidents on time
Continuously monitor your risk level and assess the impact of your data processing activities
Keep documentation and create audit reports to comply with other legal requirements
Who is DataMapper for?
DataMapper is designed for all companies that need to keep track of the personal and sensitive information they store for employees, customers and others.
By early 2021, 128 countries had legislation in place to secure the protection of data and privacy. Specific regulations vary, so make sure you are familiar with those that apply to your company.
What systems does DataMapper integrate with?
DataMapper integrates with Microsoft OneDrive, Microsoft Outlook, Microsoft SharePoint, Google Drive, Google Mail, Azure Blob Storage, Local drives and Network drives (Windows Fileshare).
Why does it ask me to add names of employees and customers?
Most of the personal data your company stores will be related to employees and customers. Copying a list of employee or customer names will help DataMapper find sensitive documents that may present a risk of non-compliance and data breaches.
If you do not enter any names DataMapper can still find high-risk documents by searching sensitive keywords throughout your systems. For example, keywords related to medical conditions and personal history. But you will get a more complete result and can find and organize all documents related to your employees and customers if you add a list of names.
Is DataMapper difficult to set up?
Not at all, simply create an account and sign in. You can use DataMapper right in your browser.
Is it safe to scan my local drive, Dropbox, email, etc. with DataMapper?
Yes. You decide which storage folders you want to scan with DataMapper. Only folders you select will be searched for personal data.
All data tracked in DataMapper is encrypted and transferred over HTTPS using RSA with SHA-256. It’s processed on AWS(Amazon) and Azure(Microsoft) servers located in the EU.
DataMapper follows the Danish government’s Agency on Digitization’s best practice guidelines for IT providers.
How do I activate auto-scan for Outlook?
Your DataMapper will automatically update to the latest version, which includes auto-scan for Outlook. To activate auto-scan for Outlook, go to your Data Locations tab and reauthorize and scan your Outlook folders once.
Your risk documents tab and dashboard will now be updated each evening to show any new sensitive data found in the day’s emails, plus the progress you’ve made cleaning up your inboxes.
What types of image files will DataMapper detect?
DataMapper scans for images of the file type pdf, jpg, png and HEIC including images taken with a mobile camera. Image file sizes must be between 15 kb and 6 mb. Images that have been processed with a graphics tool, embedded in an email or taken with an DSLR camera will not be scanned.
Should I delete high-risk documents?
Not necessarily.
The GDPR makes you responsible for protecting the personal information shared with you. Knowing where it is and who has access to it is the first step. DataMapper takes care of that easily.
Your company probably needs to store certain information on current employees and customers in order to run smoothly.
However, DataMapper may reveal that you still have sensitive information on file that you don’t need anymore. How long you retain data related to former customers and employees may depend on your company policies and local regulations for your sector.
If you keep sensitive data for too long, even if you are keeping it safe, you may still be violating requirements. Reducing the amount and types of personal data you collect and keep is one way to simplify compliance with the GDPR and stay data-ethical.
What should I do with high-risk documents?
If DataMapper shows you have a high GDPR risk score, you can review the locations of high-risk documents and see who has access to them from your DataMapper dashboard.
This will help you decide if you should limit access to sensitive data, standardize storage locations, and perhaps delete data that is no longer needed.
How many users should I add?
Different members of your team may be storing company information in different locations online and on their own computers. Invite your whole team to join DataMapper so that all company information can be mapped for GDPR risk.
The account creator (Admin) will get a complete summary of all results on their dashboard, while individual team members will only view their own results.
Where can I get DataMapper?
You can fill in a form on our website.
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