Build trust with digital responsibility
Estate companies process a large amount of sensitive information. You may already have secure IT systems in place. But often we see that sensitive data ends up in unprotected folders and data systems. This typically happens via mail communication with buyers, sellers, tenants and landlords. To avoid this, it requires great data discipline from each individual employee, which few have. This makes it difficult to comply with privacy regulations.
Here are your sensitive data
Having worked with a number of companies within the real estate industry, we know that the sensitive data you have is typically:
- Property addresses, descriptions, photographs and floor plans
- Contact information for buyers, sellers, tenants and landlords
- Personal financial information about property values, sales prices and commission rates
- Credit scores and payment details for buyers, sellers and employees
- Legal documents such as contracts, agreements and lease documents
Much of this sensitive information is collected via secure forms linked to trusted IT systems. But in fast-paced everyday life, it happens that employees receive and store sensitive data unprotected in email folders or other insecure systems. This makes the task of keeping track of the company’s sensitive data almost unmanageable. The processing errors that are often made in your industry, in relation to sensitive data, are that you get it sent unencrypted via email, you don’t have an overview of where the data is, and you forget to have it deleted, when you no longer have a basis for storing it.
How we can help you
Our data discovery tool, DataMapper, uses artificial intelligence to find files, emails and images with sensitive content across your data systems. You will have the opportunity to finally clean up data containing sensitive information and comply with privacy regulations. Cleaning up will be more accurate and much faster than if you had to clean up manually.
Find sensitive information for buyers and sellers
Find contracts, floor plans etc. for tenants and landlords
Delete sensitive information you no longer need
Keep a record of personal data as per GDPR Article 30.
Use case
A real estate agency with 16 employees wanted to make an inventory of the sensitive data they held in order to become more GDPR compliant. They received a lot of sensitive information by email – bypassing the company’s secure IT systems. Getting a handle on all the sensitive data manually would have taken countless hours. The real estate agency decided to get DataMapper and within minutes they had:
A list of all sensitive data
An overview of the data’s age, type and location
A quick way to delete sensitive data
An option to control access to the sensitive data
One dashboard to monitor all sensitive data
Results and savings for the agency
10.912
Risk documents found in the agency’s storage.
176
Hours of work saved per year for the agency.
€4.720
Cost savings per year with DataMapper.
DataMapper is part of PrivacyHub
We want GDPR compliance to be as easy as possible so you can focus on running your business. That's why we created PrivacyHub, to simplify 3 of your most important tasks.
- Tracking and monitoring sensitive data
- Responding to data access requests (DSARS)
- Sharing and requesting data safely by email
Get the whole platform now to become compliant from the moment you collect personal data to the time you delete it (or return it to its owner). Or, start with one solution to tackle your most pressing compliance task first and go from there.
Do you need a safe way to share and request personal data? ShareSimple can help.
