Digital security is not an art form
Sports clubs, production companies, galleries and other organisations within Media, Arts & Leisure collect a large amount of sensitive data. Perhaps you already have secure IT systems to handle this data. Unfortunately, we see that sensitive data continues to lie in unprotected folders in your systems. This typically happens after you have been in contact with employees and those around you via e-mail.
Here are your sensitive data
You collect a range of sensitive information about your employees, members, guests and others. Having worked with a number of organizations within Media, Arts & Leisure, we know that the sensitive data you hold is typically:
-
Employee information including name, salary details, health information, etc.
-
Participant and membership information including ID number, contact details, and social security number.
-
Images, videos, and audio files where individuals can be identified.
-
Contracts – reference number, invoice number, and account details.
We know that a large part of this information is collected via secure forms, but a large part enters your systems in an insecure way, via e.g. mail or lying in private folders. The processing errors with sensitive data that are committed within your industry are typically that you store sensitive data unprotected, that you send and receive sensitive data unencrypted, and that you do not delete sensitive data that is no longer relevant to you.
How to take control of your sensitive data
DataMapper is an IT tool that uses artificial intelligence to identify documents, emails, and images containing sensitive terms. It gives you the opportunity to finally clean up files with personal data and other sensitive information so you can comply with privacy regulations such as the UK GDPR. The cleanup becomes more accurate and significantly faster than if you had to do it manually.
Find all files containing sensitive information
Approve, move, or delete files directly in DataMapper
GDPR documentation for the data audits, board of directors, etc.
Option to automate the cleanup
Use case from Danish Consumer Council
The Danish Consumer Council, Forbrugerrådet Tænk, wanted a structured approach to GDPR compliance but faced a challenge: Personal data was scattered across systems and employees, making it difficult to ensure consistent protection. Additionally, it was unclear how much sensitive data existed and where it was located. To address this, Forbrugerrådet Tænk chose to implement DataMapper. Within minutes, they gained:
A list of all sensitive data
An overview of the age, type, and location of data
The ability to quickly delete sensitive data
The ability to control access to data
A single dashboard to monitor all sensitive data
Jimmy from Danish Consumer Council tells their story
Jimmy Borre
IT Manager at Forbrugerrådet Tænk
LinkedIn profile link
A user-friendly and effective solution
At Forbrugerrådet Tænk, we needed a solution that could ensure a simple and structured approach to GDPR compliance. We faced challenges in controlling and adhering to our GDPR policies, as data was scattered across systems and employees. After exploring various options, we chose DataMapper, which impressed us with its user-friendliness and ability to provide a clear overview of sensitive data.
Making GDPR compliance manageable
DataMapper helps us automate manual and time-consuming processes, making it significantly easier to comply with GDPR requirements. The solution gives us a comprehensive overview and ensures that our employees have the necessary tools to handle personal data correctly.
“DataMapper is a simple tool for engaging employees in GDPR compliance – a great aid for creating an overview.”
An easy-to-manage solution
We greatly appreciate DataMapper’s intuitive interface and clear reporting system, which make it easy to manage GDPR compliance.
