Digital security is not an art form
Sports clubs, production companies, galleries and other organisations within Media, Arts & Leisure collect a large amount of sensitive data. Perhaps you already have secure IT systems to handle this data. Unfortunately, we see that sensitive data continues to lie in unprotected folders in your systems. This typically happens after you have been in contact with employees and those around you via e-mail. To avoid this, it requires great data discipline from each individual employee – something that few have. This makes it difficult to comply with privacy regulations.
Here are your sensitive data
You collect a range of sensitive information about your employees, members, guests and others. Having worked with a number of organizations within Media, Arts & Leisure, we know that the sensitive data you hold is typically:
- Contact info
- Photo IDs
- Health releases
- Payment information
- Licences and certifications
- Health and vaccine status
We know that a large part of this information is collected via secure forms, but a large part enters your systems in an insecure way, via e.g. mail or lying in private folders. The processing errors with sensitive data that are committed within your industry are typically that you store sensitive data unprotected, that you send and receive sensitive data unencrypted, and that you do not delete sensitive data that is no longer relevant to you.
How we can help you
Our data discovery tool, DataMapper, uses artificial intelligence to find documents, emails and images with sensitive content across your data systems. You will have the opportunity to finally clean up data containing sensitive information and comply with privacy regulations. Cleaning up will be more accurate and much faster than if you had to clean up manually.
Find your sensitive information
Delete sensitive information you no longer need
Keep a record of personal data as per GDPR Article 30.
Use case from Danish Consumer Council
The Danish Consumer Council, Forbrugerrådet Tænk, wanted a structured approach to GDPR compliance but faced a challenge: Personal data was scattered across systems and employees, making it difficult to ensure consistent protection. Additionally, it was unclear how much sensitive data existed and where it was located. To address this, Forbrugerrådet Tænk chose to implement DataMapper. Within minutes, they gained:
A list of all sensitive data
An overview of the age, type, and location of data
The ability to quickly delete sensitive data
The ability to control access to data
A single dashboard to monitor all sensitive data
Jimmy from Danish Consumer Council tells their story
Jimmy Borre
IT Manager at Forbrugerrådet Tænk
LinkedIn profile link
A user-friendly and effective solution
At Forbrugerrådet Tænk, we needed a solution that could ensure a simple and structured approach to GDPR compliance. We faced challenges in controlling and adhering to our GDPR policies, as data was scattered across systems and employees. After exploring various options, we chose DataMapper, which impressed us with its user-friendliness and ability to provide a clear overview of sensitive data.
Making GDPR compliance manageable
DataMapper helps us automate manual and time-consuming processes, making it significantly easier to comply with GDPR requirements. The solution gives us a comprehensive overview and ensures that our employees have the necessary tools to handle personal data correctly.
“DataMapper is a simple tool for engaging employees in GDPR compliance – a great aid for creating an overview.”
An easy-to-manage solution
We greatly appreciate DataMapper’s intuitive interface and clear reporting system, which make it easy to manage GDPR compliance.
DataMapper is part of PrivacyHub
We want GDPR compliance to be as easy as possible so you can focus on running your business. That's why we created PrivacyHub, to simplify 3 of your most important tasks.
- Tracking and monitoring sensitive data
- Responding to data access requests (DSARS)
- Sharing and requesting data safely by email
Get the whole platform now to become compliant from the moment you collect personal data to the time you delete it (or return it to its owner). Or, start with one solution to tackle your most pressing compliance task first and go from there.
