Health, Wellness & Medical

A healthy data hygiene

Hospitals, health clinics, wellness centers and medical practices typically have a wealth of sensitive information. Some of this information is stored in secure IT systems, but some is not. This typically when you are in contact with patients and employees via e-mail. How can you keep track of all this sensitive data? And how do you ensure that it does not take up time from the patients?

Healthcare data

Here are your sensitive data

It’s no secret that confidentiality is key in healthcare. After working with a number of companies in the Health Service, we know that the sensitive data you have is typically:

  • Contact information
  • Medical history
  • Dental history
  • Insurance information
  • X-rays and diagnostic records
  • Payment information

Are you sure that the sensitive data you have about patients and employees is stored in secure data systems? Processing sensitive data requires great data discipline from the employees. The processing errors that are made within the healthcare industry when it comes to sensitive information are typically that you don’t actually know where the data is, you receive sensitive files unencrypted by mail, and you have copies of the same sensitive data lying around in several places.

How we can help you

Our data discovery tool, DataMapper, uses artificial intelligence to find files, emails and images with sensitive content across your data systems. You will have the opportunity to finally clean up data containing sensitive information and comply with privacy regulations. Cleaning up will be more accurate and much faster than if you had to clean up manually.

Quickly find specific patient information
Find and delete sensitive information you no longer need
Keep a record of personal data as per GDPR Article 30.

Use case

A small dental clinic with a staff of 12 wanted to find the sensitive data they held in order to comply with the GDPR. Their staff had been trained to handle confidential health data, but the employees did not know how much data they were actually storing. The clinic also had secure IT systems, but the practice was that daily communication with patients took place by unencrypted e-mail. The clinic decided to get DataMapper and within minutes they had:

A list of all sensitive data
An overview of the data’s age, type and location
A quick way to delete sensitive data
An option to control access to the sensitive data
One dashboard to monitor all sensitive data

The clinic also ended up investing in ShareSimple, an add-in for Outlook. With this, the clinic could:

Request sensitive information
Send sensitive information

Results and savings for the clinic


Files, emails and images found in the company’s storage.


Risk files, emails and images found in the company’s storage.


Hours of work saved per year by the company.

Healthcare data

DataMapper is part of PrivacyHub

We want GDPR compliance to be as easy as possible so you can focus on running your business. That's why we created PrivacyHub, to simplify 3 of your most important tasks.

  1. Tracking and monitoring sensitive data
  2. Responding to data access requests (DSARS)
  3. Sharing and requesting data safely by email

Get the whole platform now to become compliant from the moment you collect personal data to the time you delete it (or return it to its owner). Or, start with one solution to tackle your most pressing compliance task first and go from there.

Do you need a safe way to share and request personal data? ShareSimple can help.