“Now, you can scan your data on local and cloud-based systems for sensitive information in minutes. DataMapper is a Sensitive Data Discovery tool that scans your data to find the documents, emails and images that contain words and terms related to privacy regulations such as UK-GDPR. DataMapper is for companies that has lost track of its sensitive data on e-mail, hard drives, cloud etc., and who lack the time to go through it all.
DataMapper is a cloud-based SaaS (Software as a Service), that use artificial intelligence and machine learning algorithms to find numbers and words which can be categorised as sensitive across your company’s employees and data systems. It automatically classifies files into 80 different categories with up to 98% accuracy.
After a scan, you will be presented with an overall overview of the files that are at risk of containing sensitive information. The administrator can see where the inappropriate workflows are, so you can improve your practices for handling data. DataMapper is run from a browser-based and can be used by all your employees or an administrator who can scan the entire company’s data.”
Sebastian Allerelli
Founder & COO
Features
Privacy Scanner
Scan your documents, emails and images for sensitive words and numbers.
Dashboard
Get a complete overview and key statistics about your risk files.
Risk Score
Files are classified as high, medium or no risk of containing sensitive data.
Categorisation
Files are categorised by age, location, document type, personal data, sensitive terms, risk numbers and relationships.
Smart Filters
Filter files by name, age, relationships, location, risk rating, document category and sensitive terms.
Insight
For each file, you can see the file location, who created the file, who has access to the file, etc.
Preview
Open a preview of the document and see where sensitive terms appear in the text or image.
File Manager
After a scan, you can easily decide what to do with the document; open, move or delete the document directly in DataMapper.
Workflows
Set up deletion rules, file moves, notification emails and other automations through integration to Logic Apps.
Administrator
Admins can invite users, see which employees have the most sensitive data, and monitor risk files for the whole company.
Custom Risk Keywords
Create the privacy search engine that suits your business by adding your own sensitive terms. Or leave out those that are irrelevant to you.
Documentation
With a Power BI-tool you can get complete reports on how you handle sensitive data to use as documentation for data audits.
Notifications
Get clean up assistance with notification mails every 14th day on updates to your data containing sensitive data.
Auto-scan
Outlook folders you select will auto-scan daily to keep your data inventory up-to-date and complete.
Languages
DataMapper detects sensitive words and numbers in English, Danish and Swedish. More languages coming soon.
Setup
Get started in minutes
Many Data Discovery tools on the market require coding, making them very expensive to install and maintain. With DataMapper you can get started in a few minutes, without having to write a single line of code. Our Customer Success Team takes you through the entire onboarding and does not let go of your hand until you are ready. If you have any questions afterwards, we are ready to provide support by phone, chat or email. If you need further assistance, we offer a PassCard.
Integrations
Made for you
DataMapper offers three types of connectors that allows you to create workflows with:
- Native Connectors – These connectors are integrated using DataMapper’s Service Integration Engine and currently include Microsoft OneDrive, Microsoft Outlook, Microsoft SharePoint, Google Drive, Google Mail, Azure Blob Storage, Local Drives and Network Drives (Windows Fileshare).
- Logic Apps – We have integrated DataMapper with Logic Apps to provide access to over 1000 connectors. See the full list here.
- Custom Connector – Logic Apps allows for integration to any RESTful API, providing flexibility for customers who have specific requirements.
Search
Look for sensitive words and numbers
DataMapper scans for words and numbers that, according to privacy regulations such as GDPR fall into the sensitive category. This includes:
- Personally identifiable data/PII (e.g. name, date of birth or social security number)
- Sensitive personal data (e.g. trade union, health info or sexual orientation)
- Business-critical terms (e.g. contract, budget or IP document)
The list is constantly being expanded with new words and numbers. In addition, you have the option of adding or omitting words and numbers from a scan, so that DataMapper finds exactly the terms that are sensitive to you.
File types
Search through documents, images and emails
Find sensitive information in these file types:
- Documents (txt, rtf, pdf, doc, docx, gdoc, odt, pptx, ppt, xls, xlsx, gsheet, html, htm)
- Images (jpg, jpeg, png, heic)
- Emails (msg, txt)
Overview
Keep track of your sensitive data
After a scan, all files containing sensitive content are displayed in a list. As an administrator, you gain a comprehensive overview of the entire company’s sensitive data, while individual users receive an overview of their own sensitive data. This allows you to quickly identify areas and processes that need attention to enhance your compliance efforts.
Action
Delete, move or approve
With just a few clicks, you can delete or approve files with sensitive content and ensure proper cleanup. DataMapper simplifies adherence to your privacy policy and data processing rules. Any deviations from the company’s data policy are automatically recorded, prompting users to clean up according to internal guidelines and applicable data legislation.
Control
You are in charge
As an administrator, you manage DataMapper on behalf of your company. You can invite new users and have rights to customise the cleanup on behalf of your employees. You get key statistics for both the entire company’s and the individual employee’s processing of sensitive data. As an admin, you get an overview of which processes generate risk.
Workflows
Clean up big scale
The administrator has the opportunity to create automations and get sensitive data processing done much faster. For example, set up rules such as:
- Delete all files with National Insurance numbers that are over 5 years old
- Approve all word files that contain the word “corona”
- Move all CVs to a special folder
Note: only applies to Private Tenant users.
Business Intelligence
Get the Full Overview with Power BI
With Power BI integration, you can gain deeper insights into your company’s data management and identify risk areas.
- Reports: View detailed key metrics and create your own customised reports.
- Visualisation: Use interactive visualisations to present data and get a clear overview.
- Integration: Power BI works seamlessly with Excel and other Microsoft products, so you can export data to your existing systems.
- Decisions: Interactive reports and accurate data empower you to make more informed, data-driven decisions.
Documentation
Demonstrate your compliance
The DataMapper administrator has access to key statistics of the company’s data processing. This facilitates the preparation of reports for internal audits or demonstrations of compliance to, for example, the Information Commissioner´s Office.
Trust
Make privacy an advantage
When you’ve gone to great lengths to protect sensitive information, you should let the world know about it. In Safe Online, we have created a DataMapper Digital Trust Badge, which shows that people can confidently trust you with their sensitive information. The badge means that you are dedicated to handle sensitive data responsibly. Use the badge on email signatures, websites, etc.
IT security
Protect data following best practice
DataMapper encrypts your data to ensure that files are only accessible to you. No changes are made to your local folder structures where files are stored. DataMapper’s security reflects data security best practices and recommendations.
FAQ
How can DataMapper help you comply with regulations? What should you do with high-risk documents you find? Get answers to frequently asked questions.
What is DataMapper?
DataMapper is a Data Discovery tool that finds sensitive data scattered throughout a company’s data systems.
Why do you need to keep track of the company's sensitive data?
Sensitive data must be protected under privacy regulations such as the GDPR, CCPA and PIPL.
How can DataMapper help me comply with data privacy regulations?
DataMapper can help a company comply with privacy regulations by:
- Finding sensitive data
- Classify data according to their level of risk
- Delete/move sensitive data the company should not have
- Discover security holes in the company’s processing of sensitive data
- Monitor the company’s risk level on an ongoing basis
- Automate the processing of sensitive data
- Document protection of sensitive data
Is DataMapper cloud-based or on-premise?
DataMapper is cloud-based.
Who is DataMapper for?
DataMapper is created for any business processing sensitive data.
How does DataMapper search for sensitive data?
DataMapper uses a combination of advanced AI and machine learning algorithms when searching. Using this search method, DataMapper finds sensitive data with very high precision.
What does DataMapper search for?
DataMapper scan for numbers and text defined by The EU Commission as being sensitive information. The list is continuously expanded with new words and numbers. In addition, you also have the option of adding or omitting words and numbers from DataMapper. By doing so, DataMapper can find exactly the terms that are sensitive to your business.
What kinds of files can I scan?
DataMapper supports files smaller than 30MB and with following formats:
Documents:
txt, rtf, pdf, doc, docx, gdoc, odt
Email types:
msg, txt (email bodies)
Presentations:
pptx, ppt
Spreadsheets:
xls, xlsx, gsheet
Hypertext:
html, htm
Images:
jpg, jpeg, png, heic
What can we expect to find?
You cannot say in advance what DataMapper will find. But from experience we can see that on average 5% of all documents, emails and images contain sensitive information.
What should I do with files containing sensitive information?
You should first get a handle on where the files with the sensitive information are located and who has access to the files. This will help you decide whether to restrict access to the files, delete data or otherwise. DataMapper can help you with all of this.
Should I delete files with sensitive information?
Not necessarily. Privacy regulations makes you responsible for protecting the data with sensitive information shared with you. Your company probably needs to store certain information – information about employees and customers, for example – in order to function normally.
However, it is normal for companies to have sensitive data that they should no longer have. How long you store data depends on the data rules that apply to your companies.
If you store sensitive data for too long, even if it is stored securely and not misused, you may still be in breach of the requirements. By reducing the amount of sensitive data you collect and store, you can minimize the damage from a data breach.
Why does it ask me to add names of employees and customers?
Sensitive data is not in itself sensitive information. It only happens when they are put in relation to a person. By adding names, data is put into relation. This enables DataMapper to categorize whether or not sensitive data is sensitive information.
If no names are entered, DataMapper can still find high-risk documents by searching your systems for sensitive keywords. For example, keywords related to medical conditions and personal history. But you get a more complete result by entering the names of, for example, employees and customers.
How many users should I add?
The administrator can invite all employees who have a company email to use DataMapper.
Is DataMapper difficult to set up?
No, with DataMapper you can get started on your own in just a few minutes. If you have any questions during or after implementation, our customer support team is always ready to help.
What systems does DataMapper integrate with?
DataMapper offers three types of connectors for automation:
- Native Connectors, which integrate with the platforms Microsoft OneDrive, Microsoft Outlook, Microsoft SharePoint, Google Drive, Google Mail, Azure Blob Storage, local drives, and network drives (Windows Fileshare).
- Logic Apps integration, providing access to over 1,000 apps via Logic Apps.
- Custom Connector, allowing integration with any RESTful API, offering flexibility for specific integration requirements.
What is the security behind DataMapper?
DataMapper processes all of personal information as confidential, including basic details such as names and email addresses. The system is crafted to adhere to the highest standards of data security. Read more about the security in DataMapper here.
What is Auto-scan?
Autoscan is a feature that allows folders in Outlook to be scanned automatically. This means that the folders are always fully scanned. To activate auto-scan for Outlook, go to your Data Locations tab and reauthorize and scan your Outlook folders once. Your risk documents tab and dashboard will now be updated each evening to show any new sensitive data found in the day’s emails, plus the progress you’ve made cleaning up your inboxes.
Where can I get DataMapper?
To get started with DataMapper, you can buy a GDPR Risk scan or a subscription on the Azure Marketplace. If you would like an online demo of DataMapper, or if you have any questions, please fill out our contact form here.
How much does DataMapper cost?
DataMapper is the cheapest Sensitive Data Discovery tool on the market because of its simplicity. The price of DataMapper depends on which integrations, number of users etc. you need.
DataMapper is part of PrivacyHub
DataMapper belongs to the SaaS platform, PrivacyHub, which is a platform for handling the company’s sensitive personal data. PrivacyHub has divided the processing of personal data into three phases. With RequestManager, it is possible for a company to receive data requests. To locate data, data must be found – here DataMapper is used. ShareSimple is used to securely share (or receive) personal data. With PrivacyHub, a company gets the opportunity to automate the process from personal data entering the company’s data systems while personal data is in the company until personal data leaves the company again. The three services work separately, but can work in a symbiosis. PrivacyHub is created so that companies can start with one solution and add another if the need arises.
How ShareSimple works with DataMapper
DataMapper users find loads of sensitive data in old emails and attachments. Identifying all this sensitive data with DataMapper makes it quick and easy to clean up your inboxes. But if sensitive data keeps coming in emails, you may find yourself repeating the same steps over and over, just to keep up. By using ShareSimple sensitive information is kept out of your emails and inboxes altogether.
ShareSimple is a user-friendly add-in for Microsoft Outlook that instantly creates an encrypted connection for sharing sensitive information securely. Why is this so awesome? When you share personal data with regular email, two or more copies are created. This increases the risk of data leaks and breaches. With ShareSimple, no extra copies are made; and all data is encrypted and deleted automatically within a set data retention period.
How RequestManager works with DataMapper
DataMapper makes it easy to keep track of all the personal data you store about your customers, employees and others. But what about someone sends you a request about their data? Many of the companies we talk to say they still don’t have a system in place for receiving data requests and responding to them. Enter RequestManager. RequestManager receives, verifies and delivers all your data requests to one dashboard, then reminds you to respond on time. Then, just use DataMapper to quickly pull up all the data you store about the requester and deliver it neatly and safely before the deadline.
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