PrivacyHub is a privacy management platform for small and medium-sized businesses. The platform contains three tools that simplifies key tasks associated with handling sensitive personal data.
One platform for SMBs
Handling sensitive data can pose an almost insurmountable privacy challenge. Especially for small and medium-sized companies. The rules for the protection of sensitive data are complex, extensive and changing. In order to process sensitive personal data properly, you need to get a handle on all the situations where you as a company have to handle personal data according to global privacy regulations. This includes
- to inform about data
- to correct data
- to delete data
- to restrict data
- to notify about data
- to hand over data
- to document data
PrivacyHub is a platform that enables a company to handle these situations. PrivacyHub has three tools that together automate the most central parts of processing sensitive data for a small to medium-sized business.
3 tools for privacy management
Get control of your personal data
In order to process personal data, you need to know exactly which personal data you have lying around. DataMapper is a sensitive data discovery tool that uses artificial intelligence to locate and get an overview of files, images and emails that contain sensitive personal data. DataMapper also allows the user to take action on what should happen with this data.
Article 30 says that whenever your business collects, stores, and processes personal data, you are responsible for this process. You should “maintain a record of processing activities under [your] responsibility”. That means you must know exactly what personal data your business stores about clients, leads, employees, past employees, etc.
Share personal data safely
When personal data is to be shared, it is crucial that it is protected. ShareSimple is an Outlook add-in that makes it possible to send or receive personal data in Outlook without compromising GDPR compliance or data security. This is done by creating an encrypted connection where data can be shared securely.
According to Article 5, personal data must be processed “lawfully, fairly, and in a transparent matter.” It should be collected for “specified and legitimate purposes” and “processed in a manner that ensures appropriate security”, including “protection against accidental loss, destruction, or damage”.
Make it easy for contacts to request data
RequestManager is a DSR portal that enables companies to receive and process data requests from contacts. RequestManager makes it user-friendly and transparent for contacts to request their data. For you as a company, the handling of data requests becomes easy and structured.
The data subject rights outlined in Chapter 3 allow people to make a variety of data requests that you must respond to promptly: “Right to be informed, Right to access, Right to rectification, Right to be forgotten, Right to data portability, Right to restrict processing, Right to withdraw consent, Right to object, Right to object to automated processing.”
One platform for privacy management
PrivacyHub was created to give small and medium businesses the peace of mind of knowing they are set up for their 3 most important personal data management tasks:
- Localising sensitive data
- Sharing and collecting data securely
- Answering data subject requests
PrivacyHub is a modular solution. Start with the task you are most concerned with, then add other solutions when you are ready.