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Being compliant means that you follow the applicable data legislation. The requirements for processing personal data make it clear that you must protect the sensitive personal data you as a company process – information about customers, employees and contacts. This can be a challenging task, as any processing of personal data carries a risk of exposing data.

This blog is about how to make the task significantly easier with compliance software.

Did you know that AI and automation have significantly reduced the lifecycle of a data breach by 108 days on average? (IBM Newsroom)

What GDPR says about the handling of personal data

GDPR is designed to protect the data rights of European citizens. This means strict security standards for how you as a company handle personal data. In order to process sensitive information in a manner that is compliant, you must be in control of all the situations where you handle personal data. According to the GDPR, this includes when you:

  • Informs about data (GDPR Article 15)
  • Correct data (16)
  • Deletes data (17)
  • Limits data (18)
  • Notifies about data (19)
  • Provides data (20)
  • Documenting data (30)

Want to know more about compliance software?

In our newsletter you get tips and tricks for dealing with privacy management from our founder Sebastian Allerelli.

When you sign up for our newsletter you get a license for one user to ShareSimple, which will give you a secure email in Outlook. This special offer is for new customers only, with a limit of one freebie per company.

3 work processes which are central to the processing of personal data

If you translate the aforementioned situations where, according to the GDPR, you handle personal data into specific work processes in a company, you can say that there are three work processes that are central to handling personal data:

  • Organisation of the company’s sensitive personal data
  • Sharing of sensitive personal data
  • Answering personal requests for sensitive personal data

Software to achieve compliance

To ease the burden of being compliant, companies have the option of using compliance software. This type of software can automate many of the necessary tasks associated with GDPR compliance. It includes i.a. data collection and processing processes, updates in relation to legislative changes and reporting to the authorities. By using compliance software, companies can simultaneously reduce the risk of errors and violations of the regulations. This means that you, as a company, can focus on your core services while complying with the legislation.

Start your GDPR cleanup where it is needed the most

Sensitive data can tends to accumulate in the employees' e-mails. With a GDPR Risk Scan from DataMapper, you get a report that shows any potential GDPR risks in the company's e-mails.

How compliance software can help you

Compliance software can help a business in a number of ways, including:

  • Identify sensitive data in the company’s data systems
  • Ensure that only the right people have access to data with personal data
  • Share sensitive data securely
  • Create the documentation for data supervision

GDPR software can be a great help for companies that want to comply with GDPR requirements in an easier and more efficient way. It is still important to have a basic understanding of the data regulations that apply to your business.

Let compliance software help you

The before mentioned software types can help you manage sensitive and personal files. At Safe Online, we have created solutions for exactly these purposes. Together, they make up our GDPR platform PrivacyHub, which handles the most central tasks for the individual employee in relation to handling personal data. The three tools in PrivacyHub each solve their own task and can be used both together or separately. The tools are:

DataMapper – Find your sensitive data
ShareSimple – Send and receive data securely in Outlook
RequestManager – Process data subject requests easily

Sebastian Allerelli

Founder & COO at Safe Online
Governance, Risk & Compliance Specialist
Follow me on LinkedIn to get tips on GDPR →

Contact me today

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