Short answer: There is no one-size-fits-all solution. The best GDPR solution depends on your business – its size, data volume, workflows, and available resources. Some companies need a full compliance setup, while others mainly need support in locating and managing sensitive information. The most important thing is to choose a solution that provides oversight, reduces manual tasks, and supports your ongoing GDPR efforts.
The best GDPR solution
An effective GDPR solution must be tailored to the size, complexity and needs of your business in terms of GDPR management. There are many types of GDPR software that can address specific parts of the GDPR. The purpose of this blog is to guide you in choosing the GDPR solution that’s right for you. This is done by creating clarity around what a GDPR solution is, what types of solutions there are, and what options are available on the market.
Did you know that AI and automation have reduced the lifecycle of a data breach by 108 days in average?
- IBM Newsroom
Briefly about GDPR
GDPR, which aims to protect citizens’ personal data and privacy, includes a number of requirements that companies must comply with when collecting, processing and storing sensitive information. Handling sensitive data under GDPR poses a significant challenge for businesses. The rules are not only complex, but also extensive and constantly changing. To ensure the proper handling of sensitive information, it is necessary to have control over all situations where a company needs to handle such data. This means when you:
- inform about data (GDPR article 15)
- correct data (16)
- delete data (17)
- limit data (18)
- notify about data (19)
- provide data (20)
- document data (30)
Need help managing personal data?
In our newsletter you get tips and tricks for dealing with privacy management from our founder Sebastian Allerelli.
When you sign up for our newsletter you get a license for one user to ShareSimple, which will give you a secure email in Outlook. This special offer is for new customers only, with a limit of one freebie per company.
What is a GDPR solution?
A GDPR solution refers to a platform or specific tools from a platform designed to help a company meet the requirements of the GDPR. A GDPR solution can be comprehensive and cover all aspects of the GDPR, or it can refer to selected tools or modules designed to address specific parts of the GDPR. The focal point of the GDPR solution will be one or more of the aforementioned situations in which a company processes personal data.
GDPR tools can include the following features:
- Find sensitive data: A Data Discovery tool identifies all personal data that a company collects, stores and processes.
- Manage consents: A consent tool obtains, records and manages consents from individuals.
- Manage data requests: A DSR portal enables you to receive, verify and respond to requests from individuals regarding their personal data.
- Conduct DPIA assessments: Support to perform Data Protection Impact Assessments (DPIA) in relation to specific data processing activities.
- Manage privacy policy: Tools to create and maintain clear and transparent privacy policies.
- Respond to data breaches: Features to detect, report and document data breaches in accordance with GDPR requirements.
- Sending and receiving sensitive data: Supporting compliance with the rules for transferring data to countries outside the EU/EEA.
- Document compliance: Ability to generate reports and documentation for auditing and reporting to authorities.
- Educate employees on GDPR: Training tools and awareness programs to minimise errors caused by employees.
A company can choose to implement specific tools from a GDPR solution based on its needs. For example, you can choose a tool that focuses primarily on consent management or data breach management, depending on your organisation’s priorities.
FAQ about GDPR solutions
1. What is a GDPR solution?
A GDPR solution is a digital tool that helps businesses comply with data protection regulations by automating and structuring key processes.
2. What should we look for in a solution?
Ease of use, scalability, documentation features, data security, and the ability to integrate with your existing systems.
3. Should we use one integrated platform or several specialised tools?
That depends on your needs. An all-in-one platform offers a full overview, while specialised tools can provide more targeted and flexible functionality.
4. Is it expensive to get started?
Not necessarily. Many solutions offer scalable pricing models, so you only pay for what you need – and can scale as your business grows.
What GDPR solutions are there?
There are many different GDPR solutions on the market. Some vendors’ GDPR solution is an entire platform, while others are just individual tools. In Denmark, some of the most common GDPR solutions are:
- OneTrust
- TrustArc
- SAP Privacy Governance
- IBM Security Guardium
- Data&More
- Microsoft Compliance Manager
- Sixtus Compliance
- Adoxa
- Phinder
And then, of course, there’s us from Safe Online.
Stop the GDPR monster before it gets its hold of your personal data
About our GDPR solution
At Safe Online, we have developed three GDPR tools, each designed to support a core task in handling personal data. These solutions are built with small and medium-sized businesses in mind and help manage the most important data privacy tasks: locating personal data, sharing it securely, and responding to data subject requests. The tools are intuitive and require no technical experience, making them easy for anyone in the organisation to use. They are continuously updated to meet new legal requirements and standards, and setup takes just a few minutes. The tools are also designed to be affordable and accessible – even for smaller businesses.
We offer three solutions:
DataMapper – Find your sensitive data
ShareSimple – Send and receive data securely in Outlook
RequestManager – Process data subject requests easily
Sebastian Allerelli
Founder & COO at Safe Online
Sebastian is the co-founder and COO of Safe Online, where he focuses on automating processes and developing innovative solutions within data protection and compliance. With a background from Copenhagen Business Academy and experience within identity and access management, he has a keen understanding of GDPR and data security. As a writer on Safe Online's Knowledge Hub, Sebastian shares his expertise through practical advice and in-depth analysis that help companies navigate the complex GDPR landscape. His posts combine technical insight with business understanding and provide concrete solutions for effective compliance.
