Using GDPR software as leverage
Privacy regulations requires that companies and organisations protect the personal data they may have. It can be a challenging and time-consuming task to comply with. Furthermore, it is not a task that ends immediately, as personal data will continue to find its way into the company’s data systems. GDPR software can help companies meet GDPR requirements in an easier, faster and more complete way. This blog is about how you can use GDPR software to help solve tasks related to compliance.
What is GDPR software?
GDPR software can help solve various tasks related to privacy legislation. There are thus many types of software. GDPR software, which can either be a single service or part of a platform, can help a company in a number of areas when it comes to processing personal data:
- Data mapping
- Consent administration
- Risk assessment
- Data processing
- Monitoring
- Reporting
- Awareness
Want to know more about GDPR software?
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Why should you use GDPR software?
There are several reasons why you should consider using GDPR software. Here are some of the most important:
- Save time: Software can help companies comply with GDPR much faster than going through your data manually.
- Discover more: Software that uses artificial intelligence to find terms related to GDPR will help you discover sensitive data with higher accuracy than if you were to review your data on your own.
- Ease the path to compliance: GDPR is a complex set of regulations. Software can help you get started on the road to compliance.
- Reduce security gaps: Software can help protect personal information by monitoring and controlling access to it. It can also increase GDPR awareness among your employees and point out what the individual employee must do to protect data.
- Build trust: Compliance with GDPR regulations shows that you are serious about protecting people’s information. This can strengthen customers’ trust in your company.
How GDPR software can help you
As mentioned, there are many types of GDPR software. Three of the most widespread types of software, each of which can help you process personal data responsibly and comply with the GDPR rules, are the following:
1. Data Discovery Tool
A Data Discovery tool gives you the opportunity to find and mark data that contains sensitive content by searching for GDPR terms in files, emails and documents in your systems.
2. Email portal
A secure email portal makes it safe and easy to share or request data by email. Data is shared via an encrypted folder with built-in virus and malware protection, as well as security that includes password managers and two-factor authentication.
3. DSR Portal/Data Request Portal
A data request portal can create a structured process for requests for personal data if a customer wishes to exercise their right to request the release of their personal data. The DSR portal helps you to organise and retrieve the personal data in your systems so that you can respond to the requester in a timely manner.
These three types of software can work separately, but can also work in a system where they complement each other in the different situations where you as a company have to do with GDPR data.
What is the best GDPR solution?
There are many GDPR solutions available in the market. However, many of these solutions are expensive, as they have been developed for larger companies. They can also be difficult to operate because they need to be operated by an IT professional. It’s a good idea to research different options and prices before making a decision to invest in GDPR software. Read our blog about the best GDPR solutions on the market here.
Start your GDPR cleanup where it is needed the most
Sensitive data can tends to accumulate in the employees' e-mails. With a GDPR Risk Scan from DataMapper, you get a report that shows any potential GDPR risks in the company's e-mails.
How we can help
Safe Online offers SaaS tools designed to protect personal data and make it easier for businesses to comply with GDPR requirements. These solutions have been specially developed for small and medium-sized companies and are characterised by being user-friendly, cost-effective and simple to use.
DataMapper – Find your sensitive data
ShareSimple – Send and receive data securely in Outlook
RequestManager – Process data subject requests easily
If you want to know more about GDPR tools, click here.
Sebastian Allerelli
Founder & COO at Safe Online
Governance, Risk & Compliance Specialist
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