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### DataMapper Integration with Outlook 

#### 1. Overview 

**Description:** 

The DataMapper platform integrates seamlessly with Microsoft Office 365 (O365) to extract and analyze data from Outlook. This integration supports both individual user mailboxes and company-wide access, ensuring comprehensive data discovery and management. 

**Purpose:** 

This integration is designed to streamline data retrieval from Outlook, allowing DataMapper to read, analyze, and manage emails efficiently. It provides robust data handling capabilities, enhancing the data governance and compliance framework for organizations using Outlook. 

#### 2. Installation and Setup 

**Prerequisites:** 

– Microsoft Office 365 subscription 

– Access to Microsoft Azure portal 

– Admin permissions to grant necessary API permissions 

– DataMapper subscription 

**Step-by-Step Guide:** 

1. **Login to Microsoft Azure Portal:**

   – Go to [Microsoft Azure](https://portal.azure.com/). 

   – Use your admin credentials to log in. 

2. **Register DataMapper Application:**

   – Navigate to “Azure Active Directory” > “App registrations” > “New registration”. 

   – Enter a name for the application (e.g., DataMapper). 

   – Select “Accounts in this organizational directory only” under supported account types. 

   – Click “Register”. 

3. **Configure API Permissions:**

   – After registration, go to “API permissions” > “Add a permission”. 

   – Select “Microsoft Graph” > “Delegated permissions”. 

   – Add the following permissions: 

     – `Mail.Read` 

     – `User.Read` 

     – `offline_access` 

     – `openid` 

     – `profile` 

     – `email` 

     – `Mail.ReadWrite` 

   – Click “Add permissions”. 

4. **Grant Admin Consent:**

   – In the “API permissions” section, click “Grant admin consent for [your organization]”. 

   – Confirm the consent. 

5. **Generate Client Secret:**

   – Navigate to “Certificates & secrets” > “New client secret”. 

   – Provide a description and select an expiration period. 

   – Click “Add” and copy the client secret value. This will be used for configuring DataMapper. 

6. **Configure DataMapper:**

   – In the DataMapper application, navigate to the O365 integration settings. 

   – Enter the Azure application ID, tenant ID, and client secret. 

   – Save the settings to establish the connection. 

**Screenshots/Diagrams:** 

– Login Screen for Microsoft Azure 

– App Registration Page 

– API Permissions Configuration 

– Admin Consent Confirmation 

– Client Secret Generation 

#### 3. Functionality 

**Core Features:** 

– **Data Extraction:** Retrieve emails and attachments for analysis. 

– **Data Analysis:** Perform content analysis and categorization of emails. 

– **Data Management:** Organize and manage email data within DataMapper. 

**How it Works:** 

DataMapper leverages Microsoft Graph API to access and manage Outlook data. Once permissions are granted, DataMapper can read emails, extract relevant data, and perform automated analysis. Users interact with DataMapper to configure specific data discovery tasks and view analytical results. 

**Use Cases:** 

– **Compliance Monitoring:** Ensure email communications adhere to regulatory standards. 

– **Data Auditing:** Perform audits on email content to identify sensitive information. 

– **Content Categorization:** Automatically categorize emails based on predefined criteria. 

#### 4. Usage Instructions 

**Daily Operations:** 

– **Access DataMapper Dashboard:** Log in to view and manage email data. 

– **Configure Tasks:** Set up data discovery tasks to run periodically. 

– **View Results:** Check the analysis results and reports generated by DataMapper. 

**Best Practices:** 

– **Regular Audits:** Schedule regular audits to maintain data integrity. 

– **User Training:** Train users on data categorization and compliance requirements. 

– **Monitor Permissions:** Periodically review and update API permissions as needed. 

**Troubleshooting:** 

– **Connection Issues:** Verify Azure credentials and API permissions. 

– **Data Retrieval Failures:** Check network connectivity and Azure service status. 

– **Permission Errors:** Re-grant admin consent and refresh API permissions. 

#### 5. Limitations 

**Known Limitations:** 

– **API Rate Limits:** Microsoft Graph API has rate limits that may impact data retrieval speed. 

– **Permission Scope:** Access is limited to granted permissions, which may restrict some data operations. 

**Compatibility Issues:** 

– **Older Outlook Versions:** Integration is optimized for Office 365; older versions may not be fully supported. 

**Performance Considerations:** 

– **Large Mailboxes:** Processing time may increase for very large mailboxes with extensive email histories. 

#### 6. Security and Compliance 

**Data Security:** 

– **Encryption:** Data is encrypted during transmission and at rest. 

– **Access Controls:** Strict access controls are enforced to ensure data security. 

**Compliance:** 

– **GDPR:** Ensures compliance with GDPR data protection requirements. 

– **HIPAA:** Suitable for environments requiring HIPAA compliance. 

#### 7. Costs 

**Additional Costs:** 

– **API Usage:** Potential costs associated with Microsoft Graph API usage depending on the volume of data. 

**Licensing:** 

– **DataMapper Licensing:** Requires an active DataMapper subscription. 

**Cost Management Tips:** 

– **Monitor Usage:** Regularly monitor API usage to avoid unexpected charges. 

– **Optimize Tasks:** Schedule data discovery tasks during off-peak hours to manage API costs effectively. 

#### 8. Updates and Maintenance 

**Update Process:** 

– **Automatic Updates:** DataMapper integration updates are handled automatically. 

**Maintenance Requirements:** 

– **Periodic Review:** Regularly review and update API permissions. 

**Support:** 

– **Technical Support:** Access DataMapper support through the Help Center or contact support directly. 

#### 9. FAQs 

**Common Questions:** 

– **Q:** What if I can’t access my email data? 

  **A:** Check the API permissions and ensure the client secret is valid. 

– **Q:** How do I update the client secret? 

  **A:** Follow the steps in the Azure portal to generate a new client secret and update it in DataMapper settings. 

**Further Resources:** 

– [Microsoft Graph Permissions Reference](https://docs.microsoft.com/en-us/graph/permissions-reference) 

– [DataMapper Help Center](https://helpcenter.bysafeonline.com/) 

#### 10. Contact Information 

**Support Contact:** 

– **Email:** support@bysafeonline.com 

– **Phone:** +1 (800) 123-4567 

**Sales Contact:** 

– **Email:** sales@bysafeonline.com 

– **Phone:** +1 (800) 987-6543 

By following this guide, users can effectively set up and utilize the DataMapper integration with Outlook, ensuring robust data discovery and management capabilities. 

Even the all-powerful Pointing has no control about the blind texts it is an almost unorthographic life One day however a small line of blind text by the name of Lorem Ipsum decided to leave for the far World of Grammar. The Big Oxmox advised her not to do so, because there were thousands of bad Commas, wild Question Marks and devious Semikoli.

DataMapper Integration Documentation: Network Drive with Azure Storage Mover 

Overview 

Description: The integration of DataMapper with Azure Storage Mover facilitates the seamless migration and scanning of large volumes of files from network drives to Azure Blob Storage. This integration benefits users by providing a robust, secure, and efficient method for transferring data to the cloud for subsequent scanning and risk analysis. 

Purpose: This integration is useful for organizations looking to migrate and analyze data stored on network drives. It solves the problems of manual data migration, potential data loss, and inefficiency by automating the process and ensuring data integrity and security during the transfer. 

Installation and Setup 

Prerequisites: 

• An active Azure subscription. 

• Azure Storage Mover service set up in the Azure portal. 

• Administrator permissions for setting up the Azure Storage Mover and agents. 

• DataMapper Network scanner purchased and configured. 

Step-by-Step Guide: 

1. Azure Storage Mover Setup: 

• Log in to the Azure portal. 

• Navigate to the Azure Storage Mover service. 

• Create a new Storage Mover project and configure the necessary parameters (e.g., target Blob Storage account, network file share details). 

• Deploy the Storage Mover agent on the network file server using the provided installer and setup instructions. 

1. Configuring DataMapper: 

• Access the DataMapper user interface. 

• Navigate to the integration settings and select “Azure Storage Mover.” 

• Enter the connection string to the Blob Storage in the customer’s private tenant securely. 

• Configure the scanning rules (e.g., folders to exclude from scanning). 

1. Agent Deployment: 

• On the DataMapper UI, request the agent’s path and download rules. 

• The agent responds with the location where it will upload files. 

• Start the scan, and DataMapper stores the agent’s name, location, and the user(s) for whom the scan is being conducted. 

Screenshots/Diagrams: Refer to the attached diagrams for visual guidance on setup and configuration. 

Functionality 

Core Features: 

• Automated data transfer from network drives to Azure Blob Storage. 

• Secure and efficient handling of large file volumes. 

• Batch processing and meta-data preservation. 

How it Works: 

• The Mover agent transfers files from the network drive to a specified Blob Storage location. 

• DataMapper ScanService is notified when the blobs are available. 

• Files are processed, analyzed, and results are saved in the DataMapper database. 

Use Cases: 

• Migrating corporate data from legacy network storage to the cloud. 

• Conducting risk assessments and compliance checks on large datasets. 

• Streamlining data management during organizational transitions or mergers. 

Usage Instructions 

Daily Operations: 

• Monitor the migration progress through the DataMapper interface. 

• Schedule scans to run during off-peak hours to minimize disruption. 

• Regularly check the scan results and address any identified risks. 

Best Practices: 

• Ensure the network drive is accessible and has minimal restrictions for the Mover agent. 

• Regularly update the agent and integration settings to maintain optimal performance. 

• Keep a backup of critical data before initiating large migrations. 

Troubleshooting: 

• Connection Errors: Ensure the connection string and network permissions are correctly configured. 

• Slow Transfer Rates: Check network bandwidth and adjust the batch size if necessary. 

• Unsupported Files: Verify that file types and sizes conform to Azure Blob Storage limits. 

Limitations 

Known Limitations: 

• Complex setup requiring knowledge of Azure and VM configurations. 

• Only supports network file shares (local drives need to be shared as network drives). 

Compatibility Issues: 

• Potential conflicts with existing security protocols on the network drive. 

Performance Considerations: 

• High volume transfers may impact network performance; schedule migrations during low-usage periods. 

Security and Compliance 

Data Security: 

• Data is encrypted during transfer to Azure Blob Storage. 

• Access to Blob Storage is controlled via secure connection strings and permissions. 

Compliance: 

• Ensure compliance with relevant data protection regulations (e.g., GDPR, HIPAA) by configuring appropriate access controls and data handling policies. 

Costs 

Additional Costs: 

• Azure Storage costs based on data volume and storage duration. 

• Potential charges for support and custom setup assistance. 

Licensing: 

• No additional licensing required for Azure Storage Mover, but Azure Blob Storage usage will incur costs. 

Cost Management Tips: 

• Use reserved capacity options in Azure to lower storage costs. 

• Regularly delete processed files to minimize storage usage. 

Updates and Maintenance 

Update Process: 

• Azure Storage Mover updates are managed through the Azure portal. 

• DataMapper updates are handled via the DataMapper interface. 

Maintenance Requirements: 

• Periodic checks to ensure agents are operational and properly configured. 

• Regular review of scan results and data integrity. 

Support: 

• Technical support is available through the DataMapper and Azure support portals. 

FAQs 

Common Questions: 

• How do I reset the integration? Follow the setup guide to reconfigure the connection and settings. 

• How can I monitor the transfer status? Use the monitoring tools provided in the DataMapper and Azure Storage Mover interfaces. 

Further Resources: 

• Azure Storage Mover Service Overview 

• Azure Storage Mover Agent Deployment 

• Azure Storage Pricing 

Contact Information 

Support Contact: 

• Email: support@datamapper.com 

• Phone: +1-800-DATAMAP 

Sales Contact: 

• Email: sales@datamapper.com 

• Phone: +1-800-DATAMAP 

This documentation provides a comprehensive guide to integrating DataMapper with Azure Storage Mover, ensuring a seamless and efficient data migration and scanning process. 

Even the all-powerful Pointing has no control about the blind texts it is an almost unorthographic life One day however a small line of blind text by the name of Lorem Ipsum decided to leave for the far World of Grammar. The Big Oxmox advised her not to do so, because there were thousands of bad Commas, wild Question Marks and devious Semikoli.

SharePoint Integration Documentation for DataMapper 

1. Overview 

Description: The DataMapper SharePoint integration enables seamless data extraction and analysis from Microsoft SharePoint environments using the Microsoft Graph API. This integration allows users to scan, analyze, and manage data within their SharePoint workspaces, enhancing data governance and compliance. 

Purpose: This integration is useful for organizations looking to streamline their data discovery processes within SharePoint. It solves the problem of manually managing and assessing data for compliance and risk by automating the scanning and reporting of sensitive information across SharePoint sites. 

2. Installation and Setup 

Prerequisites: 

• Microsoft 365 subscription with SharePoint access. 

• Administrator privileges in Microsoft Azure Active Directory (Azure AD) and SharePoint. 

• DataMapper account with administrative rights. 

Step-by-Step Guide: 

1. Admin Authentication: 

• An administrator logs into the DataMapper account. 

• Navigate to the integration settings and select SharePoint. 

• Click on the “Authenticate” button to start the authentication process. 

• The admin will be redirected to the Microsoft login page. 

• Log in with administrative credentials and grant the required permissions for DataMapper to access SharePoint on behalf of the organization. 

1. Invite Users: 

• From the DataMapper dashboard, invite users to authenticate with their SharePoint credentials. 

• Users will receive an email invitation to authenticate and authorize DataMapper. 

Screenshots/Diagrams: 

• Screenshots and diagrams can be included to visually guide users through each step (e.g., admin authentication, user invitation). 

3. Functionality 

Core Features: 

• Automated Data Scanning: Automatically scans selected SharePoint sites and libraries. 

• Risk Identification: Identifies and reports files containing sensitive or risky data. 

• Monitoring: Continuously monitors SharePoint sites and updates results daily. 

• Detailed Reports: Generates comprehensive reports for data governance and compliance. 

How it Works: 

• Admin authenticates the integration, granting organization-wide access. 

• Users authenticate and select SharePoint workspaces and folders for scanning. 

• DataMapper uses Microsoft Graph API to access and analyze the selected data. 

• Results are displayed in the DataMapper dashboard, highlighting files with potential risks. 

• The integration continuously monitors the selected SharePoint sites and updates the analysis results daily. 

Use Cases: 

• Compliance Audits: Regularly scan SharePoint sites for compliance with data protection regulations (e.g., GDPR, HIPAA). 

• Data Management: Identify and manage sensitive information within large SharePoint environments. 

• Risk Mitigation: Proactively address data security risks by identifying sensitive files. 

4. Usage Instructions 

Daily Operations: 

• Log into DataMapper and check the dashboard for recent scan results. 

• Review flagged items and take necessary actions (e.g., move, delete, or secure sensitive files). 

Best Practices: 

• Regularly update permissions and review access controls in SharePoint. 

• Schedule frequent scans to ensure up-to-date data analysis. 

• Educate users on the importance of data governance and compliance. 

Troubleshooting: 

• Authentication Issues: Ensure users have proper SharePoint permissions and that the app is registered correctly in Azure AD. 

• Scan Errors: Check API permissions and ensure that DataMapper has the necessary access. 

• Support: Contact DataMapper support for assistance with integration issues. 

5. Limitations 

Known Limitations: 

• The integration relies on Microsoft Graph API, which may have rate limits affecting scan frequency. 

• Only scans data accessible via the authenticated user’s permissions. 

Compatibility Issues: 

• Ensure compatibility with the latest versions of SharePoint and Microsoft 365. 

Performance Considerations: 

• Large SharePoint environments may experience longer scan times. 

6. Security and Compliance 

Data Security: 

• DataMapper uses secure authentication and encrypted connections to protect data during integration. 

• Access permissions are managed through Azure AD, ensuring secure and controlled access. 

Compliance: 

• Integration adheres to GDPR, HIPAA, and other relevant data protection regulations. 

• Regular updates and audits are recommended to maintain compliance. 

7. Costs 

Additional Costs: 

• No additional costs for the integration itself, but users must have appropriate Microsoft 365 and SharePoint subscriptions. 

Licensing: 

• DataMapper and Microsoft 365 licensing requirements must be met. 

Cost Management Tips: 

• Monitor and optimize usage to avoid unnecessary expenses. 

• Review and adjust licensing needs periodically. 

8. Updates and Maintenance 

Update Process: 

• DataMapper and Microsoft regularly release updates; ensure both are kept up-to-date. 

• Follow update instructions provided by DataMapper and Microsoft. 

Maintenance Requirements: 

• Regularly review integration settings and permissions. 

• Schedule periodic scans and audits. 

Support: 

• DataMapper offers support through its customer service portal. 

• Microsoft provides support for Azure and SharePoint through their respective channels. 

9. FAQs 

Common Questions: 

• Q: What permissions are required for the integration? 

• A: The integration requires delegated permissions such as Sites.Read.All and Sites.ReadWrite.All. 

• Q: How often should scans be scheduled? 

• A: It depends on the organization’s needs; regular weekly scans are recommended. 

Further Resources: 

• Microsoft Graph Permissions Reference 

• DataMapper Support 

10. Contact Information 

Support Contact: 

• Email: support@bysafeonline.com 

• Phone: +1-800-555-1234 

Sales Contact: 

• Email: sales@bysafeonline.com 

• Phone: +1-800-555-5678 

This documentation provides a comprehensive guide to integrating SharePoint with DataMapper, ensuring users can effectively set up, use, and maintain the integration to enhance their data governance and compliance efforts. 

Even the all-powerful Pointing has no control about the blind texts it is an almost unorthographic life One day however a small line of blind text by the name of Lorem Ipsum decided to leave for the far World of Grammar. The Big Oxmox advised her not to do so, because there were thousands of bad Commas, wild Question Marks and devious Semikoli.