Short answer: GDPR software helps organisations comply effectively with the data protection regulation by automating processes such as data mapping, consent management, and risk assessment. This saves time, reduces errors, and strengthens trust among customers and partners.
Using GDPR software as leverage
Privacy regulations requires that companies and organisations protect the personal data they may have. It can be a challenging and time-consuming task to comply with. Furthermore, it is not a task that ends immediately, as personal data will continue to find its way into the company’s data systems. GDPR software, that categorically falls under GRC software, can help companies meet GDPR requirements in an easier, faster and more complete way.
This blog is about how you can use GDPR software to help solve tasks related to compliance.
What is GDPR software?
GDPR software can help solve various tasks related to privacy legislation. There are thus many types of software. GDPR software, which can either be a single service or part of a platform, can help a company in a number of areas when it comes to processing personal data:
- Data mapping
- Consent administration
- Risk assessment
- Data processing
- Monitoring
- Reporting
- Awareness
Want to know more about GDPR software?
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Why should you use GDPR software?
There are several reasons why you should consider using GDPR software. Here are some of the most important:
- Save time: Software can help companies comply with GDPR much faster than going through your data manually.
- Discover more: Software that uses artificial intelligence to find terms related to GDPR will help you discover sensitive data with higher accuracy than if you were to review your data on your own.
- Ease the path to compliance: GDPR is a complex set of regulations. Software can help you get started on the road to compliance.
- Reduce security gaps: Software can help protect personal information by monitoring and controlling access to it. It can also increase GDPR awareness among your employees and point out what the individual employee must do to protect data.
- Build trust: Compliance with GDPR regulations shows that you are serious about protecting people’s information. This can strengthen customers’ trust in your company.
How GDPR software can help you
As mentioned, there are many types of GDPR software. Three of the most widespread types of software, each of which can help you process personal data responsibly and comply with the GDPR rules, are the following:
1. Data Discovery Tool
A Data Discovery tool gives you the opportunity to find and mark data that contains sensitive content by searching for GDPR terms in files, emails and documents in your systems.
2. Email portal
A secure email portal makes it safe and easy to share or request data by email. Data is shared via an encrypted folder with built-in virus and malware protection, as well as security that includes password managers and two-factor authentication.
3. DSR Portal/Data Request Portal
A data request portal can create a structured process for requests for personal data if a customer wishes to exercise their right to request the release of their personal data. The DSR portal helps you to organise and retrieve the personal data in your systems so that you can respond to the requester in a timely manner.
These three types of software can work separately, but can also work in a system where they complement each other in the different situations where you as a company have to do with GDPR data.
FAQ on GDPR-software
What is GDPR software?
GDPR software refers to tools designed to help organisations comply with the requirements of the data protection regulation by automating and streamlining processes related to data privacy.
Why is it important to use GDPR software?
It helps reduce the risk of data breaches, ensures proper handling of personal data, and can prevent potential fines for non-compliance with GDPR.
Can GDPR software be integrated with our existing systems?
Most GDPR software solutions are designed to integrate with existing IT systems to ease implementation and ensure a smooth transition.
What is the best GDPR software?
There are many GDPR solutions available in the market. However, many of these solutions are expensive, as they have been developed for larger companies. They can also be difficult to operate because they need to be operated by an IT professional. It’s a good idea to research different options and prices before making a decision to invest in GDPR software. Read our blog about the best GDPR solutions on the market here.
Start your privacy cleanup with the big picture
A GDPR Risk report gives you a complete overview of the privacy risk in your company. The report is based on a scan with DataMapper.
How we can help
Safe Online offers SaaS tools designed to protect personal data and make it easier for businesses to comply with GDPR requirements. These solutions have been specially developed for small and medium-sized companies and are characterised by being user-friendly, cost-effective and simple to use.
DataMapper – Find your sensitive data
ShareSimple – Send and receive data securely in Outlook
RequestManager – Process data subject requests easily
If you want to know more about GDPR tools, click here.
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Sebastian Allerelli
Founder & COO at Safe Online
Sebastian is the co-founder and COO of Safe Online, where he focuses on automating processes and developing innovative solutions within data protection and compliance. With a background from Copenhagen Business Academy and experience within identity and access management, he has a keen understanding of GDPR and data security. As a writer on Safe Online's Knowledge Hub, Sebastian shares his expertise through practical advice and in-depth analysis that help companies navigate the complex GDPR landscape. His posts combine technical insight with business understanding and provide concrete solutions for effective compliance.
