Short answer: Compliance software helps organisations comply with the UK GDPR by automating processes such as data logging, risk assessments, reporting, and more. It reduces manual errors, saves time, and ensures that personal data is handled in accordance with the law.
Make life easier
Being compliant means that you follow the applicable data legislation. The requirements for processing personal data make it clear that you must protect the sensitive personal data you as a company process – information about customers, employees and contacts. This can be a challenging task, as any processing of personal data carries a risk of exposing data.
This blog is about how to make the task significantly easier with compliance software.
Did you know that AI and automation have reduced the lifecycle of a data breach by 108 days in average?
- IBM Newsroom
What GDPR says about the handling of personal data
GDPR is designed to protect the data rights of European citizens. This means strict security standards for how you as a company handle personal data. In order to process sensitive information in a manner that is compliant, you must be in control of all the situations where you handle personal data. According to the GDPR, this includes when you:
- Informs about data (GDPR Article 15)
- Correct data (16)
- Deletes data (17)
- Limits data (18)
- Notifies about data (19)
- Provides data (20)
- Documenting data (30)
Want to know more about compliance software?
In our newsletter you get tips and tricks for dealing with privacy management from our founder Sebastian Allerelli.
When you sign up for our newsletter you get a license for one user to ShareSimple, which will give you a secure email in Outlook. This special offer is for new customers only, with a limit of one freebie per company.
When are you processing personal data?
If you translate the aforementioned situations where, according to the GDPR, you handle personal data into specific work processes in a company, you can say that there are three work processes that are central to handling personal data:
- Organisation of the company’s sensitive personal data
- Sharing of sensitive personal data
- Answering personal requests for sensitive personal data
FAQ about compliance software
What is compliance software?
Compliance software is a digital tool that helps organisations meet legal and regulatory requirements by automating and centralising compliance processes.
How do we choose the right compliance software?
Consider your organisation’s specific needs — such as industry regulations, company size, and existing systems — and choose a solution that integrates well with your internal processes.
Is compliance software only relevant for large organisations?
No, both small and large organisations can benefit from compliance software to ensure legal compliance and protect personal data.
Software to achieve compliance
To ease the burden of being compliant, companies have the option of using compliance software. This type of software can automate many of the necessary tasks associated with GDPR compliance. It includes i.a. data collection and processing processes, updates in relation to legislative changes and reporting to the authorities. By using compliance software, companies can simultaneously reduce the risk of errors and violations of the regulations. This means that you, as a company, can focus on your core services while complying with the legislation.
Start your privacy cleanup with the big picture
A GDPR Risk report gives you a complete overview of the privacy risk in your company. The report is based on a scan with DataMapper.
How compliance software can help you
Compliance software can help a business in a number of ways, including:
- Identify sensitive data in the company’s data systems
- Ensure that only the right people have access to data with personal data
- Share sensitive data securely
- Create the documentation for data supervision
GDPR software can be a great help for companies that want to comply with GDPR requirements in an easier and more efficient way. It is still important to have a basic understanding of the data regulations that apply to your business.
Let compliance software help you
The before mentioned software types can help you manage sensitive and personal files. At Safe Online, we have created solutions for exactly these purposes. Together, they make up our GDPR platform PrivacyHub, which handles the most central tasks for the individual employee in relation to handling personal data. The three tools in PrivacyHub each solve their own task and can be used both together or separately. The tools are:
DataMapper – Find your sensitive data
ShareSimple – Send and receive data securely in Outlook
RequestManager – Process data subject requests easily
Read more
Sebastian Allerelli
Founder & COO at Safe Online
Sebastian is the co-founder and COO of Safe Online, where he focuses on automating processes and developing innovative solutions within data protection and compliance. With a background from Copenhagen Business Academy and experience within identity and access management, he has a keen understanding of GDPR and data security. As a writer on Safe Online's Knowledge Hub, Sebastian shares his expertise through practical advice and in-depth analysis that help companies navigate the complex GDPR landscape. His posts combine technical insight with business understanding and provide concrete solutions for effective compliance.
