Student data privacy

Schools have a legal and ethical responsibility to protect student privacy.

Student data that is confidential includes:

• Personal identifying information that can identify a specific student, such as their name, date of birth, address, social security number, or student ID number.
• Educational records such as grades, test scores, attendance records, disciplinary records, and transcripts.
• Medical or health information related to a student’s physical or mental health, such as medical histories, diagnoses, and treatment plans.
• Special education information including eligibility for special services, such as individualized education plans (IEPs) and related evaluations.
• Family information such as parental contact information or information related to custody or guardianship.
• Photographs of students, especially minors, that reveal their appearance, ethnicity, location or activities.

You need a safe way to communicate with students and parents that lets you:

1. Verify the student/parent’s identity
2. Get consent to process their data
3. Protect messages and files in transit
4. Store them safely with access controls
5. Delete files when you don’t need them anymore.

Large schools may develop their own portals for safe data sharing, but smaller players in the education industry may wonder if they can afford the security they need to protect student data privacy.

Let’s see how adding ShareSimple to your Outlook works as an easy, safe, and affordable solution to share and request student data that meets the above requirements.