Get answers on frequently asked questions

Read our FAQ about Connectid Datamapper

What is DataMapper?

DataMapper finds and flags sensitive and personal data scattered throughout your systems that may present a risk of GDPR breach.

How can DataMapper help me be in compliance with GDPR?

Since the GDPR and other regulations make you responsible for protecting all the personal information your company stores, you need an easy way to sort and keep track of any documents in your systems that contain personal data.

Data Mapper will organize documents into 3 categories: High-risk, risk, and risk-free. It lets you know who has access to each document and where it’s stored.

DataMapper assigns you a ‘Risk score’. You can decrease risk by deleting sensitive documents you no longer need, limiting access, and streamlining storage practices.

Who is DataMapper for?

DataMapper is designed for all companies that need to keep track of the personal and sensitive information they store for employees, customers and others.
By early 2021, 128 countries had legislation in place to secure the protection of data and privacy. Specific regulations vary, so make sure you are familiar with those that apply to your company.

Why does it ask me to add names of employees and customers?

Most of the personal data your company stores will be related to employees and customers. Copying a list of employee or customer names will help DataMapper find sensitive documents related to them that may present GDPR risks.
If you do not enter any names DataMapper can still find high-risk documents by searching sensitive keywords throughout your systems. For example, keywords related to medical conditions and personal history. But you will get a more complete result and can find and organize all documents related to your employees and customers by entering lists of names.

Is DataMapper difficult to set up?

Not at all, simply create an account and download the app.

Is it safe to scan my local drive, Dropbox, email, etc?

Yes. You decide which folders you want DataMapper to scan, and only folders you select will be scanned.
DataMapper follows the Danish government’s Agency on Digitization’s best practice guidelines for IT providers.
All data tracked in DataMapper is encrypted and transferred over HTTPS using RSA with SHA-256. It’s processed on AWS(Amazon) and Azure(Microsoft) servers located in the EU.

Should I delete high-risk documents?

Not necessarily.

The GDPR makes you responsible for protecting the personal information shared with you. Knowing where it is and who has access to it is the first step. DataMapper takes care of that easily.

Your company probably needs to store certain information on current employees and customers in order to run smoothly.

However, DataMapper may reveal that you still have sensitive information on file that is no longer needed. How long you retain data related to former customers and employees may depend on your company policies and local regulations for your sector.

If you keep sensitive data for too long, even if it’s being held securely and not being misused, you may still be violating requirements. Reducing the amount and types of personal data you collect and keep is one way to simplify compliance with the GDPR and stay data-ethical.

What should I do with high-risk documents?

If DataMapper shows you have a high GDPR risk score, you can review the locations of high-risk documents and see who has access to them from your DataMapper dashboard.

This will help you decide if you should limit access to sensitive data, standardize storage locations, and perhaps delete data that is no longer needed.

What should I do with high-risk documents?

Different members of your team may be storing company information in different locations online and on their own computers. Invite your whole team to join DataMapper so that all company information can be mapped for GDPR risk.

The account creator (Admin) will get a complete summary of all results on their dashboard, while individual team members will only view their own results.

Connectid DataMapper helps you automatically find and flag all critical files and e-mails containing PII across all storage locations and multiple languages.

READ MORE
Read and watch tutorials, find technical documentation, tips and more.
Common questions and support documentation
HELP CENTER

Our customers had this to say about us

See how people globally are leveraging Safe Onlines products

Vi sender årsopgørelser, lønafregninger, skatteregnskaber og andre fortrolige dokumenter – det er bl.a. vigtigt, at de bliver sendt til den rigtige person eller virksomhed.

Ninna HansenEjer, Videbæk EDB Service

...Compliance er væsentligt for vores forretning og ligeså samarbejdet med strategiske partnere som Safe Online, der hjælper os med at overholde nye regler.

Rune DoberckService Delivery Manager, IT Operations & Security, BankInvest

Datacompagniet leverer sikkerheds- og compliance løsninger. Som forhandler af Safe Online’s produkter, benytter vi produkterne hos os selv og ved vores kunder. Med fokus på GDPR og sikre it-løsninger er der et godt match!

Thomas LarsenTeknisk Direktør, datacompagniet

“Vi interesserer os for privatliv og ønsker at tilbyde brugervenlige digitale løsninger til vores medlemmer hos Danske Advokater. Derfor anbefaler vi, at de bruger ‘Connectid Mail’ fra Safe Online.”

Steen HermansenDigitaliseringschef, Danske Advokater

Learn about best-practices for data management

We will send you information on best-practices for data management with our newsletter.